Build a Virtual Onboarding Process using HR Tech

Onboarding is the very first impression of a company in front of their employees. It builds the foundation of the admin & employee relationship and introduces the newly hired employee to the work culture of the office. As essential as the process is for the company, it is equally tedious and time taking when performed manually.

However, with all the technological innovations, onboarding is now easier than ever, with cloud-based onboarding software. This software automates the process and offers numerous tools and features for simplifying all onboarding procedures.

What is Virtual onboarding?

In current times, virtual onboarding has become the need of this hour. Companies are trying to sustain their work culture by switching to remote working. This has urged them to change their hiring and onboarding from the conventional offline discourse to an online mode. Virtual onboarding refers to completing a newly hired employees’ onboarding process via the internet platform. This includes collecting their information like their identity card, address proof, account details, authentication documents and other required paperwork, online.

Virtual onboarding covers the following steps –

The HR manager informs all the newly hired employees about legitimate and policy-related information.
The HR manager ensures that the newly hired employees are instructed about the expectations of the company from them.
The HR manager directs the newly hired employees about the organizational values and norms of the company and their policies.
The HR manager connects all newly hired employees through information networks for easy communication and coordination.

You can also read –How to onboard new employees in 3 easy steps in this digital age!

What is HR Tech

Managing the onboarding process falls under the rules carried out by the Human resource department conventionally the Human resource department work in an offline mode and all the processes were carried out manually by the HR team. However, with improving technology manual labour was replaced by technology and software. This technology which allows all the processes to get automated and form a convenient and transparent platform for the communication between the admin and employee is termed as HR tech. Juntrax by Juntrax Solutions is an example of an HR software which carries out smooth onboarding of all new employees and allows the self-service platform to simplify the process of uploading and verifying the information.

How to build a best in class virtual onboarding process using HR Tech

It is important to simplify the process of onboarding for all newly hired employees. A well-managed HR tech onboarding system gives the following advantages –

It saves time by increasing the speed of the processes and allows the employee to take on their responsibilities soon.
It saves the company from spending extra as the software does not require any added resources. It is the perfect substitute for a dedicated HR team and can easily be handled by an individual having basic IT knowledge.
It gives a professionally perfect head-start to the employee and builds a good image of the company.
It allows transparent and convenient work discourse.

Read our blog Is Automated On-boarding a Boon or Bane?

Here are a few steps you can take to provide a seamless onboarding to your employees –

Conduct an ice breaker session amongst your employees.

Conduct sessions where you introduce your newly hired employee to your already existing team. This will enable them to interact with the team and get better and more comfortable insight into the company.

This also assists them to learn more about the business by conversing with employees in other departments and gaining a profound understanding of the functions and responsibilities of their colleagues.

Keep communicating with them and record all the issues they encounter

It might happen that a lot of your employees might not be accustomed to the virtual onboarding setup. In order to make sure that each of your employees is having a convenient and simplified onboarding experience. Make sure that you communicate with them actively.

Mentor them

Do not presume that your employees are aware of the processes and steps required to fulfill the process for example they might encounter issues in uploading the documents for understanding what information should be filled in what field. Help them out by resorting to ways like screen sharing for having a real-time conversation over calls.

Conclusion

To simplify your virtual onboarding process you can look for various software available in the market. Juntrax by Juntrax Solutions is a common name when it comes to trustworthy and premium quality HR software for virtual onboarding. It offers a plethora of features and tools which will help you experience a seamless and convenient onboarding procedure. Find more information about the onboarding features delivered by Juntrax by booking a demo with us – Link