Can You Seamlessly Manage Employees On The Client Site?

Advanced Technology and globalization has brought more and more businesses to work together across the globe. In order to meet their workforce requirement, often organizations partner with staffing or outsourcing companies to hire contract employees at their workplace. This allows the client to employ high-quality talent without a full-time employee on their payroll. On the other side, the staffing companies can send their skilled workforce to various client sites at multiple locations.

If you are a staffing company or a global outsourcing firm, you need a solution in place that keeps your team connected, and coordinate with them while employed at client sites. Similarly, your Client requires an efficient system to handle tasks related to the employees on his site. Reviewing timesheets and sending approvals, issuing entry badges and security access, and extending or disapproving contracts should all be done in a seamless manner so that there is no communication loss between you, your client and the employees.

5 Ways To Overcome Challenges Of Remote Work

Lets look at the common pain-points in this situation and how you can resolve them:

• Lack of transparency/incorrect billing – For a healthy work environment it is critical that the Client is billed correctly and employees are paid on time. A centralized office management system will give access to both parties to log in and enter the information in a timely manner. But in most cases, an important communication, related to extra hours or reimbursements submitted by the employee, is missed out leading to incorrect billing. It not only makes the employees dissatisfied but also doubles the time for correcting the errors in payroll processing. The solution is a centralized system that is accessible at both ends where the Client is able to verify employee timesheets well in advance of the payroll cycle.

• On-time approvals and extensions – Keeping everything on an email, especially contract approvals, is not an efficient way of handling workforce. A proper employee management system will help you keep track of all Client communication. With dual access system, the Client will be able to provide approvals in a timely manner and you can keep your records updated simultaneously.

• Send and receive notifications – For a Client manager, handling the outsourced workforce on his site, it can be a daunting task to keep an eye on each employee detail. Not only this but he may also need to communicate with the staffing company or the employee for timesheets, overtime or reviews, regularly. A smart office management system allows you to set up timely notifications so that your Client receives a notification on important tasks. This way the Client can give approvals on employee contracts, check and approve their timesheets or grant approval on holidays in a timely manner.

• Update information in real-time – Communication is critical for a smooth working relationship between your employees and the Client. There is a constant need to update changes related to working hours, job updates, security, and badges, especially if the employees are on the Client site. Any delay in communication can lead to loss of time and low productivity. A centralized system allows real-time updates that keep employees informed at all times and can save a huge amount of a headache for your Client.

An automated online employee management system allows you to track the overall activities of your employees as well as giving secure access to your Client. With a Cloud-based solution, the Client manager can communicate and collaborate in real-time with all employees at his location and be more efficient and productive, bringing a great team spirit among the workforce.

Juntrax, an intelligent office management solution, provides a single integrated platform to manage all such tasks.

So, Go Ahead with Juntrax…

A solution like Juntrax will help you stay connected with your Client and the employees for the greater success of your project. To explore the comprehensive automated employee management solution with Juntrax, please send us a request to book a demo.

If you are well convinced and experience how it will benefit your organization, contact us to get a flexible and personalized plan.

Stay tuned to our Facebook & LinkedIn page for more updates.

Share on Facebook

Tweet

Follow us