Tag: hrms

A Quick Rundown Of An Effective Recruitment & Onboarding Process

Right after the completion of academics, one kicks off his/her professional career by applying for jobs. With diligence, they succeed in bagging a job as well. But that sheer happiness tends to miss from their face. Here’s why-

According to a recent survey, 83% of applicants were left with terrible memories, like being ghosted, dealing with prejudice, or unfriendly hiring supervisors. This thereafter has left approximately 75% of employees with the thought of resigning from their jobs.  

Although the Recruitment process is essential for maximizing employee strength, it has undergone seismic change, particularly since Covid-19. To attract brilliant talent and take the business to the summit of success, it is important for the organization to have a solid recruitment strategy. Wondering how to set the seal on an effortless recruitment and onboarding process and what are its benefits? Here’s a quick rundown of how you can design a successful recruitment process in a few simple steps alongside retaining top talent. 

What Is the Recruitment Process in HR?

First and foremost, let’s learn about the recruitment process in HRMS.

Finding, enticing, and choosing a new employee to fill a position in an organization comprise the whole process of recruiting. The recruiting manager, and other team members, such as the financial team and executive leaders, normally work together to lead this process.

A successful recruitment process entails meticulous evaluation to ensure talent management. It requires succession planning so that everyone involved can access the equipment and materials needed to execute the plan properly. The following stages typically occur throughout the hiring process:

  • Identifying the applicant who perfectly fits the position in terms of abilities, experience, and personality
  • Gathering and evaluating resumes
  • Conducting interviews for jobs
  • Choosing the new employee
  • Beginning of the onboarding procedure

Four stunning strategies for Successful Recruitment and Onboarding

Now that you’re familiar with what a good recruitment process entails, let’s dive right into the strategies that you can implement to make it a systematic affair.

Exhibit your Company’s Mission and Core Principles

The recruitment and onboarding process is double-edged. Just as candidates devote time to impress prospective directors by sketching out their talents and experience, your company should also do the same by outlining ‘why’ individuals should work for you.

In the current times when everything is available in just a click, it’s significant to build employee engagement by ensuring that your company’s mission and values are prominently displayed and communicated on your social media pages and undoubtedly on your website. This includes internal diversity statistics, accolades they have received so far, and several opportunities to enlighten candidates about their career options.

Publicize on social media

The recruiting industry is still very much active on social media. You should broaden your audience reach by publishing items on social media in addition to promoting your primary website. You can also build specific recruitment social media accounts. This gives applicants a better idea of upcoming projects that they might be working on if they are selected and also gives them confidence that their engineering team is a leader in the sector.

Invest in HR Software

To meet your automation demands to the fullest, use HR Software to capture the applicant details and streamline the onboarding process with the Human Resource administrator. This would enable the HR admin to convert the applicant into an employee within minutes. You’ll be able to track the number of applicants, automate where you publish job postings, and also filter resumes to find the best candidates. The shortlisted candidates can next be phone screened to see whether they are qualified for in-person interviews. You may spend more time learning about potential candidates if you spend less time on these administrative responsibilities.

Establish a program for employee referrals

For increased employee engagement, establish an employee referral program that would make them more eager to circulate the job poster and are likely to introduce you to more qualified applicants. A Columbia University study found that an employee referral program produced 70% more quality recruits than other methods.

Nonetheless, it’s crucial to encourage or honor reliable recommendations. According to the same study, “strong connections,” were nearly three times more plausible to “result in a good hire” than online referrals.

The benefits of an effective recruitment and onboarding process

Apart from aiding the company to surpass recruiting challenges, having a successful recruitment procedure has several advantages. They are as follows:

Conserves Time

An efficient hiring procedure exhibits the professionalism of your business, helps to trim down the time and resources needed to find, attract, engage, screen, interview, hire, and retain good talent. Hiring an unworthy candidate could result in a wastage of your time and the effort you had put into training them. The road map to success for your business is laid out for you as soon as you find the correct fit.

Boosts employee productivity

Human Resource Professionals can devote their efforts to onboarding new staff by using a thorough recruitment procedure. When the entire emphasis is on learning and development, staff productivity increases alongside fostering employee engagement and performance.

Conclusion

Consider applying this comprehensive viewpoint to your recruitment and onboarding process to provide candidates with a positive, unified experience from beginning to end. High-quality candidates become long-term workers when you incorporate this level of consistency into your hiring procedure.

Mastering Client Management

Building Strong Relationships for Project Success

In the world of business and project management, Mastering Client Management skills plays a pivotal role in fostering successful partnerships and ensuring project success. Effective client management involves building strong relationships, understanding client needs and expectations, and delivering exceptional service.

In this blog, we will delve into the key aspects of Mastering Client Management and explore strategies for establishing and nurturing positive client relationships that contribute to project success.

Strong client management abilities are more vital than ever in today’s competitive world. After all, your customer is what keeps you alive. They’re the ones who keep your business afloat and help you grow.

That’s why it’s so important to manage your clients effectively.

By following the tips below, you can build strong relationships with your clients and ensure that they’re happy with your services.

  1. Understanding Client Needs and Expectations

The foundation of effective client management lies in understanding client’s needs and expectations. Every client is unique, and taking the time to listen and understanding their requirements is crucial. Effective communication and active listening are essential skills in this process. By engaging in open and transparent discussions, project managers can gather detailed information about project goals, timelines, budgets, and desired outcomes. This understanding enables project teams to align their strategies and deliver solutions that meet or exceed client expectations.

  1. Building Trust and Credibility 

Building trust and credibility is a vital aspect of Mastering Client Management. Trust is the cornerstone of any successful relationship, and it is earned through consistent delivery of high-quality work and open communication. Project managers should set realistic expectations, communicate openly about project’s progress, and be transparent about any challenges or setbacks. By demonstrating integrity, competence, and reliability, project managers can establish trust and credibility with clients, fostering long-term partnerships based on mutual respect.

  1. Effective Communication 

Clear and effective communication is the lifeblood of successful client management. Regular communication channels, such as meetings, emails, and project management software, should be established to ensure that clients are kept informed about project progress, milestones, and any changes in scope or timelines. Project managers should be proactive in providing updates, addressing concerns, and seeking client’s feedback. Timely and transparent communication builds confidence, minimizes misunderstandings, and allows for prompt resolution of issues, thereby strengthening the client-manager relationship.

  1. Managing Expectations and Scope Creep 

Managing client’s expectations and preventing scope creep are vital for the success of project. Clearly defining the scope, deliverables, and timelines at the outset is crucial to avoiding misunderstandings and unrealistic expectations. Project managers should ensure that clients have a clear understanding of what is included and what is not within the project scope. When requests for changes or additional work arise, it is important to assess their impact on the project timeline, budget, and resources before committing to them. By managing scope creep and maintaining open communication with clients, project managers can ensure that projects stay on track as well as delivered successfully.

  1. Anticipating and Resolving Issues 

Successful client management requires the ability to anticipate and address potential issues immediately. Project managers should proactively identify risks and develop strategies to minimize their impact on the project. In the event that challenges or conflicts arise, it is important to address them immediately and professionally. By demonstrating problem-solving skills and a proactive approach to issue resolution, project managers can build confidence in clients and strengthen their relationship.

  1. Going the Extra Mile 

Mastering Client Management involves going the extra mile to exceed client’s expectations. Providing value-added services, delivering projects ahead of schedule, or offering innovative solutions demonstrate a commitment to client success. Project managers can add value by providing insights, and recommendations that can enhance the client’s business objectives. By consistently surpassing expectations, project managers can foster loyalty and establish a reputation for exceptional client service.

 

Conclusion 

Effective client management is crucial for project success. By understanding client’s needs, building trust, effective communication, and solving issues promptly, project managers can nurture strong client relationships. 

 

 

Smart ways for SMEs to handle HR activities!

Smart Ways for SMEs to Handle HR Activities  

Human Resources is the foundation of every successful enterprise. It is a crucial step for every manager to ensure that they have smart ways for SMEs to handle HR activities.  

HR must have a well-planned structure to manage and guide their HR and maintain a healthy work environment.

Human Resource Management is an in-house process. It aims to increase staff performance to achieve the strategic objectives of the organization. The Department of Labor is primarily responsible for managing people within the organization while adhering to the policies and programs of the organization.

Significant HR challenges for SMEs and Startups

Focusing on HR in small businesses and entrepreneurship is not uncommon, which is why HR executives face some critical challenges in trying to make entrepreneurs realize how Human Resource Management can help move their business to higher levels.

Adaptation to Tasks

To maintain high talent and reward them freely, it is essential to provide employees with job flexibility. You can now monitor the performance of employees, or at least offer flexible office hours, to facilitate top talent and satisfy both employer and employer.

SMEs have the opportunity to create a workable, open, and open environment for employees to relax and focus on the work. HR managers working in small companies like these can quickly solve workplace problems by having personal communication with employees and sharing vital information.

You may also like to read : Why HR Management System is beneficial for an Organization?

Exercise Skills

Every employee wants to go far in their professional career, and a company with a few top positions cannot offer many promotions and rewards as a large organization. In such a case, HR managers can refer employees later to enrich job experience by allowing them to learn new skills, a job assignment, or a train crossing.

You can also toss some additional benefits, such as providing high-profile talent the opportunity to visit industry conferences or other value-adding events.

Employee Benefits

Undoubtedly, SMEs and startups cannot compete with large companies when offering great packages and benefits. Make sure you provide a competitive salary and offer benefits such as health insurance, life insurance, retirement plans, etc., benefits such as profit sharing.

Key HR Objectives for SMEs and Startups

The HRM for small businesses and start-ups is different from for large companies because the challenges they face and the goals they want to achieve are different. HR professionals strive to establish effective performance management to identify development opportunities, reward excellent performance, and provide disciplinary or remedial action where necessary.

Some of the critical HR objectives applicable to SMEs and implementation are:

Improve the Skill Model

The primary purpose of the HR department is to recruit the right people for the right jobs in memory of their skills, expertise, and education. This goal is achieved by setting clear job descriptions, establishing job competency models in each department of the company, and balancing roles in similar jobs in the industry.

To ensure business success, HR professionals will analyze studies and data related to hiring, transactions, and costs and create a model of appropriateness.

Explain roles and expectations

To achieve the highest level of profit and efficiency, the HR specialist will align each employee’s work with the company’s strategic objectives and ensure that employees are well aware of the required actions and behaviors by setting clear performance expectations in the job description.

You may also like to read : How HRMS can benefit SMEs and Startups?

Define Organization Size

HR strategies are developed according to organizational characteristics. A company’s existing culture contributes significantly to the planned HR strategies and represents the organization’s style and management.

A description of the organization’s size will give you an idea of ​​how big or small the organization will be – will it be an organization that expects employees to ‘do more with less, or will it work overtime to provide new approaches and evaluations?

Other important factors that directly impact established HR strategies are the type of business the organization has created, the chain of command, and the structure of the organization itself. To effectively employ and retain employees to achieve the organization’s strategic goals, human resource plans, policies, and practices are considered.

Explain the Role of Objectives, Vision, and Values

The purpose, vision, and values ​​of a small business or start-up play an essential role in shaping future HR strategies and objectives for the future. The organization’s work will help you understand why the company exists and to whom it operates. The vision statement gives you an understanding of what the organization aspires to achieve and where it sees itself in the future.

Organizational values ​​are the beliefs that serve as the driving force in the operations and activities of an organization. All three – the purpose, vision, and values ​​of the organization directly affect the type and number of employees needed to meet the organization’s goals.

Perform an Employee Review

Staff analysis is considered a vital component of a staff strategy and focuses on the organization, culture, people, and systems used. Performing employee analysis helps to analyze the company’s current state in terms of the issues discussed above and where they want to be in the coming years.

Identifying vacancies in these areas is a smart way for SMEs to handle HR activities. It will enable HR professionals to identify specific objectives specifically designed to fill these vacancies.

You may also like to read : Benefits of using Project Management System in Startups & SME

Evaluate the Strategy Used

All HR strategies are guided by testing based on specific, measurable factors. A small business or start-up will consider various aspects of building, implementing, and evaluating the effectiveness and efficiency of its HR strategy.

Generally, conducting tests will provide you with accurate facts and statistics on job benefits, several vacant posts, customer complaints, employee complaints, and satisfaction and dissatisfaction with customer and employee standards.

Conclusion

When it comes to HR risk management, an effective strategy will empower you to anticipate challenges at staff levels and practical staff training. In contrast, an effective HRM will propose a solution in the event of a problem.

An effective HRM strategy will provide top talent with plenty of benefits to attract and accommodate them. On the other hand, an effective system will only protect leading employees who apply for a job in the company rather than looking for the best in the entire industry.

Effective HRM strategies are expensive with vital overhead costs, while functional HRM is cheaper and better suited for companies in their early stages.

Benefits of HRMS for Engineering Companies

Benefits of HRMS for Engineering Companies – Introduction

Engineering companies majorly engage with production and infrastructure. They deal with an active and vigorous work environment that requires good management and proper administration. With a Human Resources Management Software (HRMS) the process of supervising all work becomes easy. Especially in the current times of the brutal pandemic, it became difficult and inconvenient for companies to manage their employees working from the security of their home. From former employees who required assistance in getting familiar with the new work discourse to the newly hired employees, HRMS appeared as a saviour for companies operating remotely. You may also like to read : Importance of HRMS for Digital Marketing Agencies HRMS for Engineering Companies To provide top-notch HRMS Software for engineering companies several software corporations like Juntrax Solutions have come up with an all in one business operations solution that offers a wide variety of tools and features at a pocket-friendly cost. In this article, we will explore the various benefits of HRMS for engineering companies. 

What is HRMS?

HRMS stands for Human Resource Management System.
As the name clearly indicates, it is a software system that looks after all different aspects of Human Resource Management. From managing employee attendance to allocating tasks in a project and processing payroll, HRMS looks after all these processes and inculcates convenience in the management procedure. You may also like to read : How HRMS can benefit SMEs and Startups

Why should Engineering Companies switch to HRMS?

The conventional practice of Manual management of human resources was a very tiresome task. It required an entire dedicated team to manage different HR departments separately. This caused issues with coordination and made it difficult to filter and share data. It was also a bleak task to keep records and invited security risks and data errors. Since it was the only prevalent and common way of HR management, companies had no other option but to continue with the manual work and management setup. Why should Engineering Companies switch to HRMS Over the years, there have been numerous technological advancements in the market and HRMS is amongst the most useful ones. It evolved as a saviour for engineering firms as it streamlined all data to form an integrated platform and protected data with a variety of security tools and features. Many software companies like Juntrax Solutions have come up with HRMS solutions for engineering firms. It allows companies to manage their Human Resources with ease and utilise their potential in boosting their presence and performance in the market.  You can also read : Why HR Management System is beneficial for an Organization

Benefits of HRMS for Engineering Companies

HRMS is embedded with numerous advantages that are helpful for Engineering companies. Some of these benefits are :

Remote Access

The importance of this one feature got majorly highlighted in the current pandemic situation. When companies had to shut down their offices to prevent the virus from spreading, they were not prepared with the essential data and other requirements to work from home. Most of the companies had to revamp their work structure and opt for a Human Resource Management System which equipped them to access company information and portals from the ease of their homes without any network restrictions. Remote Access HRMS not only played a crucial role in reviving the businesses but also provided them with the opportunity and resources to widen their creative horizon, work with people from all across the globe and form an inclusive and employee-friendly workspace. It also helped the companies save a considerable amount on their office infrastructure and prepare themselves for the upcoming trend of remote working.

Managing Access

HRMS software like Juntrax allows the admin to manage access limitations to various portals. There are separate portals for the admin, super admin and the employee. These portals allow the user to navigate through different features, tools and options that fall under their jurisdiction and requirements. For example, an employee has access to the clock in and clock out the card and can request changes in their attendance regulation. The admin has access to the portal where these requests are received and their portal is equipped with features to act on these requests. Along with these distinct access features and dedicated portals, a good HRMS system also creates straightforward communication between the admin and the employee. This promotes better understanding and good workplace coordination. You can also read : Why Engineering Companies Need A Project Management System

Employee Self Service 

The time and energy spent an admin over editing, updating and maintaining employee data records is quite alarming. But with latest HRMS solutions like Juntrax, employees have the authority to manage, edit and revise their data independently. The comprehensive user interface of these software further simlify employee engagement and provide a time saving and convenient self service setup. This also improves the process of onboarding employees and gives them a sense of responsibility and independence.

Integrated data platform

An engineering company engages with numerous different departments and maintains numerous databases for each of them. But it is a common and frequent occurrence for one department to request data from another. Integrated data platform In the case of manual maintenance, it becomes extremely difficult to filter the required data from a hefty database and consumes a lot of time and energy. But in the case of HRMS, it takes a few clicks to fetch data from other office systems. For example, while processing payroll the admin will require information regarding the employee’s attendance and their timesheet. With the help of HRMS, this information is simultaneously fetched from other systems as HRMS coordinates with them automatically.

Conclusion

HRMS-Human Resource Management System is undoubtedly a great shield to make your way through the fierce competition in the market. It allows the employees and the admin to explore more possibilities in a  user-friendly manner. From expenses to attendance, timesheets, audits and projects, a good HRMS software will assist an Engineering Company to utilise its maximum potential and enhance the functioning and productivity of its enterprise. With the constant changes in the work structure of the corporate world, remote work is evolving as a trend that is here to stay. A promising HRMS system is the medium to adapt to this trend and get its assistance to scale the heights of success and make a name in the industry.
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