ERP for SME Archives

3 Reasons for Service Companies to Adopt Automated Timesheets

Introduction

In today’s digital world, automated timesheets are essential for service companies. It helps managers keep track of how much time their employees spend on different projects and tasks. It also helps in ensuring accurate and timely client billing.

In this blog, we will learn what an automated timesheet is, its benefits, and how to choose the right one for your business. We’ll also discuss best practices for setting up these timesheets, the different types, and how to choose the correct software for your business.

What is an Automated Timesheet?

An automated timesheet is an electronic version of a manual timesheet and is used to log and track employee hours and generate reports. It’s an efficient way to keep track of how much time employees are spending on different tasks and ensure accurate billing. Automated timesheets can be used to record time spent on specific tasks, track employee attendance, and measure performance.

The automated timesheet can be accessed from any internet-enabled device, such as a laptop, tablet, or smartphone. It’s easy to use and can be customized to fit the needs of your business. It also offers a variety of features, such as the ability to set up reminders, generate reports, and track employee time in real-time.

What are the Benefits of an Automated Timesheet?

An automated timesheet offers a number of benefits for service companies, including:

1. Reduced Human Error: Manual timesheets are prone to human errors and can lead to inaccurate data. Automated timesheets eliminate the risk of errors and ensure accurate data.

2. Improved Efficiency: – Automated timesheets are more efficient than manual timesheets as access to automated timesheets is much easier on the cloud. Interaction between employee and manager is seamless and instant.

3. Increased Productivity: – Automated timesheets help employees focus on their tasks and reduce the administrative overhead of tracking on paper or excel.

4. Improved Accuracy: Automated timesheets offer real-time data, which helps ensure accurate billing and reduce disputes.

Reasons to Use an Automated Timesheet for Service Companies

Service companies should consider using an automated timesheet for many reasons, including:

1. Accurate Billing: An automated timesheet helps ensure accurate billing by tracking employee hours and tasks in real-time.

2. Employee Productivity: Automated timesheets can help increase employee productivity by reminding them of deadlines and keeping them focused on their tasks.

3. Cost Savings: By tracking project and resource efficiency there is a direct cost saving if you can measure these metrics.

4. Improved Communication: Automated timesheets can help improve communication between employees and managers eliminating the need for contact.

How to Choose the Right Automated Timesheet for Your Business

When choosing an automated timesheet for your business, there are a few things to consider:

1. Cost: The cost of an automated timesheet can vary depending on its features and the number of users. Be sure to compare different options to find the one that’s right for your budget.

2. Features: Automated timesheets can offer a variety of features some of which are as follows:

Ability to log hour-by-project and task
submit timesheets weekly or by pay cycle
generate different reports for clients and managers
notification and reminders to alert employees and managers to take action.

Choosing the right timesheet will help ensure

3. Security: Security is a top priority for any business, so be sure to choose an automated timesheet that offers secure data storage and encryption.

4. Support: Choose an automated timesheet that offers comprehensive customer support, as this will make it easier to get help if you have any questions or issues.

Best Practices for Setting Up an Automated Timesheet

Once you’ve chosen the right automated timesheet for your business, here are some best practices to follow when setting it up:

1. Train Your Employees: Be sure to train your employees on how to use the automated timesheet. This not only helps to ensure they understand how to use it but also helps in avoiding any potential mistakes.

2. Reminders: Set up reminders for employees to notify them to timely log in their hours.

3. Monitor Data: Data from timesheets is monitored to ensure accuracy. This will not only help identify any potential issues but also will make sure the data is up to date.

4. Regularly Update: It is also recommended to update your timesheet every pay cycle to ensure accuracy.

5. Analyze Reports: Analytical reports generated from timesheets help in drawing insights about employee performance and billing accuracy.

Different Types of Automated Timesheets

Automated timesheets come in a variety of forms, including:

1. Cloud-Based Timesheets: Web-based timesheets are accessible from any internet-enabled device and offer a range of features, such as the ability to track employee hours and generate reports.

2. Mobile Timesheets: Mobile app-based timesheets offer a range of features, such as tracking employee hours and attendance in real-time.

Common Features of Automated Timesheets

Automated timesheets offer a range of features, including:

1. Time Tracking: Automated timesheets allow you to record employee hours in real time with respect to every project and task.

2. Project and Task Tracking: Automated timesheets allow you to track time by project and task, also providing the capability of determining resource and project efficiency.

3. Reports: Additionally, automated timesheets allow you to generate reports, such as the total hours consumed on individual tasks and efficiency.

5. Security: Automated timesheets offer secure data storage and encryption to protect your data.

Conclusion

Automating your online timesheets is essential for service companies, as it helps them keep track of how much time their employees spend on different tasks and ensure accurate billing.

For service companies, automating your online timesheets can help in ensuring accurate billing and improve employee productivity. There are several cloud-based software out in the market; Juntrax is one of them that is easy to use and reliable.

How is Cloud-based ERP different than Legacy Software?

ERP systems are a great resort to the traditional methods of manual resource planning and management. They substantially transform the work structure of an enterprise and instill a more standard and accurate management system.

Legacy and Cloud-based ERP are two variations of ERP that are often compared with each other. While Legacy ERP came first in the picture, Cloud-based ERP can be viewed as a technological upgrade to the same. However, each of them has its own distinct features.

In this article, we will discuss how is cloud-based ERP better than legacy software?

The article will also walk you through the definitions of Legacy ERP, Cloud-based ERP and the differences between them.

What is Legacy ERP?

Legacy ERP or Legacy Enterprise Resource Planning System consists of robust specifications for business management. However, it needed constant upgrades to meet the evolving industry standards. As a result, the creators of the product needed to continually come up with codes to meet the requirements of their existing customers. This process became tedious for both the creators and the consumers, and Legacy ERP was eventually declared to be outdated.

You may also like to read : What is ERP and Why is it Used in a Company?

What is Cloud-based ERP?

Cloud ERP is an upgrade to the traditional Legacy ERP system. Unlike an on-premise system, it is not limited to a network or location. It is linked to a cloud platform that allows the user to access the portal in a remote and flexible manner.

A cloud-based ERP system automates different office processes and integrates them into a common platform. This inculcates convenience and efficiency in the workspace.

Legacy Versus Cloud ERP

The major differences between Legacy ERP and Cloud-based ERP are highlighted through the methods of installing and assessing the software. Cloud ERP presents a more convenient interface in terms of access and flexibility as compared to Legacy ERP.

Legacy ERP works with network servers and system restrictions. These are the fundamental distinctions between the two kinds.

Let’s have a look at some more differences stated below-

Cost, Time & Effort

Cloud ERP are available as SaaS i.e. Software as a service. They allow the user to enjoy an integrated work platform by paying a subscription fee. The user gets access to the software portals, its tools, and the freedom to use the application on any hardware device or network server. It also gives the user the liberty to select from different plans and purchase the package that suits the requirements and budget of the buyer.

Software like Juntrax is a prime example of comprehensive and user-friendly software that does not require any expertise and can easily be operated by anyone having a basic understanding of IT and technology.

You may also like to read : Affordable and Complete ERP Solution for SMEs

In contrast to cloud-based ERP systems, Legacy ERP requires the user to purchase the software along with the hardware. In case if the office does not have a well-maintained hardware system, they will have to invest in building one, if they wish to install the software. They can not be operated with basic knowledge and therefore require a dedicated team of professionals.

Upgrades and Customizations

Most of the companies offering legacy and cloud ERP systems, provide an option to upgrade and customize the software as per the requirements of the company.

In the case of a cloud-based ERP system, updates can be handled easily as the process is automated and directly handled by the vendor via the cloud.

However, in the case of Legacy ERP, the user or the manager is required to look after the updates and manage them. The updates need a well-versed IT team in order to get installed and implemented. Therefore, it becomes complicated to get a Legacy ERP updated in comparison to a cloud-based ERP.

Mobile Access

Cloud-based ERPs can be accessed through Internet browsers and are therefore advantageous in terms of remote access. They are not restricted to a server and can be used anywhere at any time. They are also flexible and can be used on interfaces like Windows, Android, iOs, and Apple. Many Cloud-based ERPs come with mobile applications to further simplify the user experience.

You may also like to read : Reasons why your organization must have a Mobile ERP

In the case of a Legacy ERP also known as On-premise ERP, the user can only access it on the device on which it has been installed. It also has network restrictions and only functions on authorized servers.

How is Cloud-based ERP better than legacy software? – Difference

	Legacy ERP	Cloud-based ERP
1	They function on hardware infrastructure and require system installations.	They do not need on-premise installation and function on a cloud interface on any Internet server
2	They are created with the help of a proprietary or legacy programming language. These languages tend to get outdated and discontinued in the future.	They are developed using prominent web-based tools like java and HTML. These languages will never get outdated and therefore present a long-term advantage.
3	Legacy ERP software can only be installed manually with the help of CDs.	Most of the cloud-based ERP software are installed with the help of a cloud without any manual struggle.
4	Implementing a Legacy ERP requires a considerable amount of time as every process is performed and managed manually.	Cloud-based ERP software have a pre-built design and perform in an automated manner. They also offer an integrated interface and therefore save a considerable amount of time and effort.
5	Applications of a Legacy ERP require periodic updates and therefore incur extra cost, time, and effort.	Applications of a cloud-based ERP get updated, administered, and maintained in an automated discourse on a periodic basis.
6	It is not very cost-effective	It is very Cost-Effective

Conclusion

The market is filled with rigorous competition and to stay ahead of all your competitors it is important to know your needs, enhance your workspace and adopt technology that will boost the potential of your enterprise.

An ERP system fulfills those requirements. The decision to select between a cloud-based ERP and a Legacy ERP must be made after carefully assessing your needs, your budget, the workspace, and the future prospects of your enterprise. A Cloud-based ERP can be your shield on the battlefield while a Legacy ERP might slow down your pace.

Affordable and Complete ERP Solution for SMEs

What do we mean by affordable and complete ERP Solution for SMEs? Let’s simplify it for you. Here, we are going to discuss an affordable investment in an ERP Software. This investment is not just subjected to upgrading your technology quotient but also aims at enhancing the potential of your business venture.

Still confused? Let’s get some more information-

Firstly, let’s understand what’s an ERP System?

ERP System

An ERP System is the term given to software that comes handy in managing various crucial tasks for your enterprise. ERP stands for Enterprise Resource Planning. It is not just any simple software, but the one which can empower your business to perform at its best potential. Actually it is a service which entitles a company to manage different aspects of their venture at a single platform. It gives access to an Enterprise Resource Planning (ERP) System via the Internet.

An ERP System can be understood as a single platform which hosts several essential functions of an enterprise. It has various flexible tools which are capable of managing accounting, human resource, sales, customer service, corporate performance and many such aspects for your SME. The ERP software provides a seamless experience with an exceptionally professional and error free conduct.

But what exactly does it have to offer you and your business?

Let’s explore a few of the many benefits that an ERP Software has for your SME–

Benefits of ERP Software for SMEs

A Budget Friendly option:

Let’s get this straight! You have a small to medium sized enterprises, i.e. SMEs. These enterprises accompany a lot of challenges, budget being one of them. An ERP Software saves a huge chunk of your money by functioning for some major departments of your business. Normally you will have to assign and pay an entire team devoted to managing your finances and looking after the data tabulation.

But with ERP software all you need to do is get the software installed on your systems. Yes, as simple as it sounds, it will be equally efficient. An Enterprise Resource Planning System maintains all your data with respect to finances, payroll, expenditures and income. It works with exceptional accuracy and adds to your list of savings. It is a single platform for managing all your major tasks and departments.

Just some basic requirements:

You will constantly come across a number of options for assisting you in managing your enterprise. But the cost and extra infrastructure that these options accompany might act as a major turn off! What if you get access to top notch assistance with just some basic requirements? Sounds too good to be true? Well, it is true! For installing an ERP Software all you need is a working computer system and internet.

With just these two basic requirements, you are good to go. There are many affordable and complete ERP solutions for SMEs which provide easy installation and proper assistance. Juntrax is one such service which ensures that your SME gets the best ERP setup along with a trained technician to guide you through the software.

Your Data is safe with it:

In today’s fast paced world, storing data on an online cloud is the most convenient and practical way of maintaining all your information. This information, if transferred into the wrong hands, can lead to a terrible downfall for your business venture. With the increasing access to technology the rate of online data theft and fraud is also increasing.

But the ERP System is all set to have your back and guard your data from any kind of harm. Juntrax is one such service which provides an affordable and complete ERP solution for SMEs which will function with the latest security tools and deliver a safe data storage environment. Its cloud based ERP Software enables you to access your data as per your convenience and optimizes the security check to keep away malware.

Flexibility at one go:

SMEs are often subjected to fluctuation depending on their sales, market conditions and client responses. In order to sustain your business venture it is very important to ensure that your company’s mechanism has a proper cushioning for the roller coaster ride it is about to get on. Flexibility can be a tricky point to work on. Firstly, it will be difficult to sync information from all different departments of your enterprise. Secondly, it will not be convenient to analyze all of that information manually and come up with an action plan.

But why do you need to take the complicated and risky option? When the Enterprise Resource Planning software is there to look after these fluctuations, you get time to focus on enhancing your company’s performance. The ERP software detects upcoming increases and reductions with respect to demand and supply. And in turn devices appropriate data to withstand the situation and ensures that your business runs smoothly.

Your SME can have a great scope of becoming the next big name. But every successful venture goes through a phase of detailed planning and rigorous hard work. In the contemporary times the ERP software can help you take your business to great heights. An Enterprise Resource Planning System will give you a seamless and highly professional outlook to build your business and experience competition in the best possible way.

Juntrax is a trusted name in the market, which offers a wide range of affordable and complete ERP solutions for your SME venture.

Investing in an Affordable and Complete ERP Solution can turn out to be the first stepping stone for the successful future of your SME.