Category: Automated Onboarding

How automated onboarding boosts employee retention?

On the part of Human Resources, many organizations understand that one of their main goals should be to reduce employees’ time in getting onboarded to their new roles. This is where automated employee onboarding comes in. 

It automates many of the standard tasks typically performed during first-time learning, such as conducting interviews with potential hires before they are hired or even assisting with finding benefits relevant to an individual’s job duties.

Automated employee onboarding can be an efficient tool for quick implementation at large and small companies across sectors. It could also be used with other innovative HR practices, such as self-service or remote work.

Automated employee onboarding is usually a combination of HR technology and implementation processes. These processes allow for automated information sharing, which guides new employees through the implementation process from their first day on the job.

The ultimate goal of automated employee onboarding is to improve the quality and efficiency of new onboarding. It enables individuals to be more comfortable with their new roles and perform tasks more efficiently. 

Benefits of employee retention to the company

Higher employee retention rates are one of the indicators of a happier workplace and can even help you reduce costs. It’s not just you who will benefit from increased employee retention rates; your company culture is bound to improve when staff value their job and don’t see it as a stepping stone or temporary stopgap. Before understanding how automated onboarding boosts retention, let us examine why employees need to be retained. 

  • Reducing staff turnover

Reducing staff turnover means you won’t have to go through the inevitable costs and process of hiring and training employees and then losing them.

  • Reduces costs

When employee retention is high, managers can reduce the cost of recruiting, training, and retaining new employees. This keeps the company budget in check and decreases expenses for both current and future employees.

  • Smoothens business cycles

In a volatile economy, retaining existing employees produces a solid knowledge base that helps smooth rough patches in a business cycle and creates stability when it’s most needed during difficult economic times.

  • Talent development

If an organization has retained its people over the years, those people can be tapped for their experience to guide how new hires should be managed so they succeed at their job from day one. Additionally, this talent pool is a source of talent development for current employees and an opportunity for employees to advance within the organization.

  • Competitive advantage

Employee retention also represents a competitive advantage as it helps keep internal competition to a minimum and helps employees focus on doing their job.

  • Progressive business model

A business model that excels at recruiting and retaining new employees is dedicated to understanding the business needs of current and prospective customers/clients. This translates into keeping up with the times through technology used, including social media, video conferencing, and other technologies.

  • Increases morale 

Asking for employee retention increases employee morale as people can see that their company values them to keep them around for future work.

  • Qualified candidates

Although it requires a longer decision-making process, employee retention helps produce qualified candidates for internal positions or positions in other organizations that the company may need to fill.

How automated employee onboarding increases retention?

What does employee onboarding software have to do with employee retention rates? 

Investing in this software can save money in the long run by reducing staff turnover and increasing productivity. Not only does this make sense for business owners, but on an individual level, your company culture also benefits from having happier employees who enjoy their jobs.

The excessive workload in the human resources departments makes it difficult to hire new employees and retain old ones. Several best practices can be used to streamline onboarding processes and decrease turnover. Automated employee onboarding is one such method with the potential to increase retention rates.

The top two scenarios of brand-new hires leaving their employment before the 90-day mark are due to a lack of training or because the employer needs to take an interest in ensuring that the employee feels welcomed or appreciated at their job.

New hires leave their job within the first six months because of a lack of training or mentoring, a bad boss or a toxic work environment, and inadequate on-the-job training. Companies may be losing out on high-performing employees simply because they need to take the time to provide them with proper training.

By automating employee onboarding, HR can ensure that every person hired is provided with the adequate training and development needed to improve their performance. Since human resources are not required to take care of this aspect, they can focus on other aspects of the onboarding process, such as updating the hiring managers about new hires’ progress.

Automated employee onboarding allows companies to organize their workforce into Channels:

  • Permanent channel

For employees who are becoming a part of the company’s permanent workforce. HR can ensure that these employees will receive all necessary training, including those on new concepts and technologies, within the first month or two while they are still in the company’s network.

  • Interim channel

For employees who only have a temporary assignment at the company and are in between jobs. HR can ensure that these employees receive the same training and information as the Permanent channel.

  • Public channel

These are employees who are not in the company’s network and have no immediate plans to be employed by the company. In this case, HR can check with prospective employees to confirm that they have received suitable training within the past 90 days and are eligible for hire.

The need to automate employee onboarding processes is evident. Companies cannot afford to lose even one employee if they plan to grow and expand their workforce.

Human Resources can use an automated employee onboarding tool like Juntrax to help consistent managers responsible for the whole process. This way, a consistent approach can be developed as new employees begin at the company, helping the HR manager handle human resources much more efficiently.

Employee onboarding is a standard procedure for newcomers to an organization. With Juntrax, you can boost retention rates with a user-friendly onboarding process. Also, with Juntrax, employees can get training in maintaining timesheets. 

 

Improve your Productivity with an Automated Solution

Improve your Productivity with an Automated Solution

Today SMEs leverage automated solutions as it offers features and tools that can enhance the workspace mechanism, ease management, and eventually provide better work performance and productivity.

Cloud platforms come in all shapes and sizes offering features that help businesses digitize their human resources, project management or finance processes. Some solutions provide an integrated approach so investment in many solutions is minimal. Juntrax is one such cloud platform.

Some of the features of an automated solution that help SMEs save time and ensure compliance are highlighted below:

 Employee Management System 

The paperless onboarding process for employees

Maintaining hard-copy files to store employee records can be a very time taking and tedious job. An automated Employee Management Software brings a sustainable, convenient, and paperless option for managing the entire employee onboarding process. It links all employee data required at the time of onboarding to a cloud-based interface that can be accessed anywhere and anytime.

Checklist-enabled hiring process

Hiring new employees to your company opens up chances for fresh talent to contribute and enhance its growth. But in the process of hiring, there are numerous different requirements in terms of documentation and authentication of the identity and background of the Employee.

Employee Management Software comes with the feature of a checklist-enabled hiring process. Checklist-enabled hiring process helps the employer maintain a framework for required documentation in the form of steps. The employer can customize, create, edit and remove the steps as per their needs. Some checklists provide space for entering information and uploading files.

Enable self-service for employees in a single place

An Employee Management System provides a simplified interface for the employees to enter all their data on their own. This not only saves time but also allows self-service for the employees. They can access the portal from any convenient place, at any desired time, and update their info, add details, upload files, and perform other such tasks without any assistance, on their own.

Integrated Document Management

Employee Management Software allows the admin to authorize other team members and managers to formulate documents, edit them and view them. Depending upon the requirement of the team, the admin can yield document access to the manager, the heads, or the team members.

Integrated Document Management also allows the admin or the manager to formulate and download several documents for different employees in a simplified manner. It has a configuration option for document management which allows the admin to customize documents like offer letters or leave approvals by entering the required credentials in the required fields as per the need of the document.

You can also read our blog What is HR Management System?

 Payroll Management System 

Payroll Management System for India comes with remarkable features that can help you polish the management and functioning of your company.

Comprehensive payroll system which is easy to configure

A typical Payroll System allows easy configuration concerning all data required for calculating and running the Payroll. It stores and presents all information in a convenient layout with a secured interface.

Automated salary calculation based on timesheet data and tax deductions

Some Payroll Management Systems are linked to Timesheet and Attendance management systems. This allows real-time data updates from one interface to another and simultaneously calculates the employee salary along with the number of tax deductions and other components. A Payroll Management System automates the process and allows maximum output with a minimum amount of time and effort. you can complete the run and generate pay slips for your employees in under 10 minutes.

Easily collect and verify proof of investments

Some Payroll system maintains all records of documents, files, and data related to investments and their proof. It refers to and incorporates all information while formulating and calculating the payroll for every employee individually. This simplifies the process of data verification and inculcates accuracy in the task

Generate salary and taxation report

Every enterprise needs to maintain a detailed record of all transaction history including employee salary and taxation. With the help of an automated Payroll Management System, the employer can easily generate reports related to employee salary and taxation. These reports are automated and error-free with well-detailed data and updated information.

Auto-generate pay slips with direct access for employees

You no longer need a dedicated team to look after pay slips and cross-check individual employee data one by one. A Payroll Management System which is linked with timesheets allow employees to update their work hours on their own. It also grants direct access to employees to overview their pay slip which is auto-generated by the system.

You can also read our blog How to Increase the Productivity of your company with Payroll Software? 

 Asset Management System 

Store the company’s hardware, software, and contract assets information in one place

An Asset Management System links all essential information, data, and documents to an integrated platform. This helps in formulating a convenient overview of all data in the form of a cloud-based library. It allows better data management and makes it easy to sort, search, and briskly extract the required information.

Track important data like purchase date, installation date, the renewal period

An Asset Management System ensures that the process of tracking and recording data becomes effortless. Our system simultaneously updates all information related to the installation, purchase, renewal, and functioning of the assets in real time. It assists the admin as well as the concerned employees, in regulating the data and planning their actions accordingly.

Assign purchased assets to employees and keep a log of them with the unique ID

One of the most remarkable features of our Asset Management System is its ability to assign and regulate assets to employees. It links the assigned asset to the employee with the help of a unique ID that allows better tracking and data management. It also maintains a log of the assigned period along with the status of the asset, its purpose, and its condition.

Project Management System 

Create internal and client projects, and fix the allocated budget

A Project Management System allows the admin to create separate projects and accordingly assign and fix the budget allocated to each of them.

Assign projects to teams with individual billing rates

Every project covers numerous different aspects and these aspects require a contribution from employees belonging to different departments of the company. In this scenario, there are employees with diverse work profiles, posts, and billing rates. An automated Project Management System allows the employer to assign projects to their team and declare individual billing rates according to their job profiles.

Allocate tasks and track timesheet along with work progress

To ensure prompt working, it is necessary to keep track of the employees and their work progress. A Project Management System provides a user-friendly interface for the admin to assign individual tasks to employees. It also provides a timesheet feature for the employees to enter the time and task they perform regularly and provide an overview of their work and project progress to their employer.

Generate reports and share the invoice with clients

A Project Management System simplifies the process of generating reports. It automates the entire procedure with the help of real-time information updates which are simultaneously calculated. This information is then used to generate reports and process invoices that can be shared with the client.

Conclusion

Managing an office is much more than one can sense from assessing the surface. Each process requires intricate planning and manual labor tends to make it more difficult. With an automated solution, you can instantly simplify these processes and invest all your time in tasks that can boost your productivity and enhance your performance.

 

Is Automated On-boarding a Boon or Bane?

Is Automated On-boarding a Boon or Bane?

Is Automated On-boarding a Boon or Bane? This question always comes to mind after AI has started spreading its roots in the industry.

Artificial intelligence and automated work environment have grown tremendously over the past few years. Automation is the latest trend in the performance of the modern work environment. It has gained momentum in all sectors with the advent of modern technology, making great strides in the Automation industry worldwide.

While automation is becoming a part of the work environment, it is also revolutionizing the Human Resources departments. Companies are switching to automated assistance from software on the cloud.

However, it is a common misconception that the introduction of Artificial Intelligence and Automation will adversely affect the marketplace. While on the one hand, Automation and AI came up as a savior for companies during Covid-19, on the other hand, the technology is being viewed upon with doubts.

This article will specifically talk about Automation in HR practices like automated on-boarding and whether it is a boon or a bane. 

Effect of Workplace Automation on HR

Human Resource is an excellent example of how Automation and Artificial Intelligence will affect businesses in the upcoming times. There are technologies like HRMS that are facilitating more straightforward ways to manage office management processes like –

  • On-boarding
  • Off-boarding
  • Asset Management
  • Timesheet Management
  • Payroll Management
  • Attendance Management
  • Leave Management
  • Project Management

While these processes were tedious and time-consuming when performed manually in the conventional setup, automation makes them swift and convenient. The time that was earlier invested in dealing with these processes can now be invested in other essential aspects that require more attention. It allows HR to focus more time on activities that may demand human interaction and judgment-based decisions.

These processes vary depending on the company and their requirements. Automation technology will automatically schedule tasks that will require human assistance in the system, thereby reducing manual tasks. This is one example where automation technology can be used to simplify complicated and time-consuming tasks.

As roles in organizations are redefined, the impact of automation on business will lead to improved customer experience, fewer costs and fewer errors. The result of automation is very beneficial for organizations, which create a greater need for AI job opportunities.

This change will not come overnight, so companies will still need human resources for jobs that require technical power, managing people and connecting with people.

There is a growing need for skills in cyber security, automated management, and artificial intelligence technology, all of which are related to automation. People with these skills are compensated higher than other categories of employment. This need is expected to grow and improve in the coming years.

Benefits of Automation at Work

Since the beginning of the first industrial revolution, the fear of losing jobs and machinery has been on people’s minds. But in reality, industrial change has created many job opportunities through increased productivity and efficiency. As a result, employees can remain optimistic in the face of automated technology backed by AI technology.

However, the need for self-renewal to stay updated with the latest advancements remains relevant. Automation technology aims to computerize and simplify repetitive tasks. This helps to increase staff productivity, overall resource efficiency, better customer satisfaction. It is clear that the first companies to adopt automation technology will be in charge of the market.

Automated On-boarding 

Automated on-boarding is among the numerous HR activities that are being managed by software solutions like Juntrax. These solutions centralize the entire on-boarding process and allow both the manager and the new employee to have a smooth on-boarding experience.

The Benefits of Automated on-boarding  Employee Self Service

When a company opts for an automated on-boarding solution like Juntrax, they get an option to provide employee self-service. Instead of relying on the manager to collect data from the employee and then feed it into the system, employees can directly update all the required information on the company portal. This saves the work delay in case the schedule of the employee and the manager do not match. Moreover, it lets the employee take responsibility and engage with the official portal.

Simple User Interface

One of the most prominent queries one has about automation is the difficulty of using the system. However, most of the automated on-boarding solutions like Juntrax provide a simple user interface. The portal is easy to use and has help sections to resolve the doubts of the user. Anyone with basic IT knowledge can use the interface without any hassle.

Remote Access

Most of the automated solutions work on a cloud interface. This makes it easy for the user to access the portal anytime they wish without any location or server-based restrictions. Moreover, the user can run the application on different device interfaces.

Conclusion

The use of automated techniques will undoubtedly have a positive impact and take HR relationships to the next level. HR does what people do best – thinking and being creative, promoting interpersonal and communication skills and ultimately building a better work environment. Freeing up more time for creative thinking and strategy formation is what automation facilitates.

Automation is a blessing for companies as more and more organizations embrace technology to simplify their operations and build better work dynamics in the future. The prospect of business seems promising, with organizations turning to automation firmly, bringing a new era of technological advancement to an already competitive market. Jobs like onboarding, when combined with automation, create a high-quality and robust work atmosphere. With the simplicity and resources one can get  from automated onboarding, do you think it is a blessing? We believe so!

 

 

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