Onboarding Process

Right after the completion of academics, one kicks off his/her professional career by applying for jobs. With diligence, they succeed in bagging a job as well. But that sheer happiness tends to miss from their face. Here’s why-

According to a recent survey, 83% of applicants were left with terrible memories, like being ghosted, dealing with prejudice, or unfriendly hiring supervisors. This thereafter has left approximately 75% of employees with the thought of resigning from their jobs.

Although the Recruitment process is essential for maximizing employee strength, it has undergone seismic change, particularly since Covid-19. To attract brilliant talent and take the business to the summit of success, it is important for the organization to have a solid recruitment strategy. Wondering how to set the seal on an effortless recruitment and onboarding process and what are its benefits? Here’s a quick rundown of how you can design a successful recruitment process in a few simple steps alongside retaining top talent.

What Is the Recruitment Process in HR?

First and foremost, let’s learn about the recruitment process in HRMS.

Finding, enticing, and choosing a new employee to fill a position in an organization comprise the whole process of recruiting. The recruiting manager, and other team members, such as the financial team and executive leaders, normally work together to lead this process.

A successful recruitment process entails meticulous evaluation to ensure talent management. It requires succession planning so that everyone involved can access the equipment and materials needed to execute the plan properly. The following stages typically occur throughout the hiring process:

Identifying the applicant who perfectly fits the position in terms of abilities, experience, and personality
Gathering and evaluating resumes
Conducting interviews for jobs
Choosing the new employee
Beginning of the onboarding procedure

Four stunning strategies for Successful Recruitment and Onboarding

Now that you’re familiar with what a good recruitment process entails, let’s dive right into the strategies that you can implement to make it a systematic affair.

Exhibit your Company’s Mission and Core Principles

The recruitment and onboarding process is double-edged. Just as candidates devote time to impress prospective directors by sketching out their talents and experience, your company should also do the same by outlining ‘why’ individuals should work for you.

In the current times when everything is available in just a click, it’s significant to build employee engagement by ensuring that your company’s mission and values are prominently displayed and communicated on your social media pages and undoubtedly on your website. This includes internal diversity statistics, accolades they have received so far, and several opportunities to enlighten candidates about their career options.

Publicize on social media

The recruiting industry is still very much active on social media. You should broaden your audience reach by publishing items on social media in addition to promoting your primary website. You can also build specific recruitment social media accounts. This gives applicants a better idea of upcoming projects that they might be working on if they are selected and also gives them confidence that their engineering team is a leader in the sector.

Invest in HR Software

To meet your automation demands to the fullest, use HR Software to capture the applicant details and streamline the onboarding process with the Human Resource administrator. This would enable the HR admin to convert the applicant into an employee within minutes. You’ll be able to track the number of applicants, automate where you publish job postings, and also filter resumes to find the best candidates. The shortlisted candidates can next be phone screened to see whether they are qualified for in-person interviews. You may spend more time learning about potential candidates if you spend less time on these administrative responsibilities.

Establish a program for employee referrals

For increased employee engagement, establish an employee referral program that would make them more eager to circulate the job poster and are likely to introduce you to more qualified applicants. A Columbia University study found that an employee referral program produced 70% more quality recruits than other methods.

Nonetheless, it’s crucial to encourage or honor reliable recommendations. According to the same study, “strong connections,” were nearly three times more plausible to “result in a good hire” than online referrals.

The benefits of an effective recruitment and onboarding process

Apart from aiding the company to surpass recruiting challenges, having a successful recruitment procedure has several advantages. They are as follows:

Conserves Time

An efficient hiring procedure exhibits the professionalism of your business, helps to trim down the time and resources needed to find, attract, engage, screen, interview, hire, and retain good talent. Hiring an unworthy candidate could result in a wastage of your time and the effort you had put into training them. The road map to success for your business is laid out for you as soon as you find the correct fit.

Boosts employee productivity

Human Resource Professionals can devote their efforts to onboarding new staff by using a thorough recruitment procedure. When the entire emphasis is on learning and development, staff productivity increases alongside fostering employee engagement and performance.

Conclusion

Consider applying this comprehensive viewpoint to your recruitment and onboarding process to provide candidates with a positive, unified experience from beginning to end. High-quality candidates become long-term workers when you incorporate this level of consistency into your hiring procedure.

The onboarding process is the very first impression that the newly hired candidate has of the company. This impression plays a major role in building their trust and giving them a head-start on the rules, regulations and work culture of the company.

An onboarding checklist allows the manager to ensure that all aspects of the process are taken care of. Right from introducing all new employees to the existing staff, and setting up their workspace to communicating with them and giving them a brief about their roles and work expectations, onboarding is a multifaceted process.

In this article, we will go through the challenges of employee onboarding, applications that assist in providing a smooth onboarding experience and tips for conducting a remote onboarding process in 2023.

Challenges of Employee Onboarding

Employee onboarding is a crucial and multidimensional process, that comes with numerous challenges. Some of the main challenges faced by newly hired employees are:

A Feeling of Seclusion

Since the current team has members that already know each other, it might come up as a challenge for the newly hired employee to gel with the team. This issue might not appear significant but it has a major impact on the productivity and working of the new employee.

Getting delayed responses

On one hand, where communication is the key to a healthy and successful workspace, at times it becomes difficult for the manager to respond to every employee. While the existing employees are accustomed to handling matters in case of delayed response, for newly hired employees it becomes a challenge and creates space for confusion and chaos.

Getting familiar with new tools

For an industry, every company might be working on similar products but their work setup and work technology might vary from one another. There are numerous instances where it becomes difficult for the newly hired employee to get a hang of the tools and technology used in the office.

Apps for implementing a smooth onboarding experience

With the current pandemic situation, companies have switched to remote onboarding. On one hand, where this seems complex, on the other hand, there is a plethora of applications and software that are there to assist employees and managers in having a better onboarding experience.

Here are some tools and applications that will assist you in the remote On-boarding process.

Zoom: One of the most used platforms in this pandemic, Zoom allows the team to conduct video conferences.

Slack: It is a professional space where the employer can create channels and manage coordination with the team.

Greetbot: GreetBot assists in guiding and welcoming new employees to your Slack workspace.

Juntrax: It is an all-in-one cloud-based PSA & HR software for SMEs globally

Checklist for Smooth Remote Onboarding

Here are some of the best practices that you must include in your onboarding checklist to ensure a smooth onboarding process-

Don’t wait for the first day

Instead of waiting for the first day to give a head start to your newly hired employee, get them started beforehand. Address the distinction between onboarding and orientation. You can make use of platforms like Slack and Trello to switch to soft copy documentation that can be referred to in future. This will not only save time on the first day of their work but will also give them a precursor to the responsibilities and tasks they are about to encounter.

Give early access to tools and software

Adapting to new technology and tools is among the most common challenges that are faced by newly hired employees. Instead of delaying access, give your employees early access along with credentials and a briefing about the technology used in the office. This will give them time to engage with the system and raise their queries, confusion and concerns.

Make announcements for new additions to the team

When a new employee joins the company, it is important to ensure that they gel in with the existing team. In order to familiarize both the new hire and the existing employees, you can send our emails across the company or drop a message on your team groups. You can even make the introduction fun and engaging by conducting ice-breaking sessions where employees ask fun questions to each other and gain a better understanding of their colleagues.

Send over customized gifts

Remote onboarding has created a void in physical human interaction. One can recollect days when the newly hired employee was introduced in person and the joy you felt in building a connection. Despite the barrier created by Covid-19, you can convey your wishes through customized welcome packages like a coffee mug o a T-shirt or a welcome letter from the CEO or the manager. This gives the employee a sense of affection and belonging to the team and the company. It also builds a healthy and positive image of the company.

Regularly check in with new hires

As discussed earlier, communication is the key to a healthy and successful workspace. It is important to regularly check in with your new hires and assure them that no question is insignificant. Allow them to reflect on their work, monitor their progress, give constructive feedback, and encourage them to communicate their questions and challenges to their manager.

CONCLUSION

With the pandemic, the corporate industry learned a lot and found new ways to sustain their businesses. Remote onboarding is one of the many modern practices that will stay on trend even after everything is back to normal.

Category: Onboarding Process

A Quick Rundown Of An Effective Recruitment & Onboarding Process