Advantages of an Attendance Management System

A good Attendance Management System is directly proportional to better employee functioning, work management, and utilization of employees’ potential. In the current competitive times, it is of utmost importance to update all possible aspects of working and managing a business venture. The AMS is a technological upgrade for managing employee attendance and catering to all attendance-related issues.

What is Attendance Management?

Employees are the greatest asset for every company. But to ensure that this asset adds to the growth of their enterprise, it is important to keep a check on their work duration and time commitments to the company. This is what AMS refers to. Managing employee attendance and keeping track of their office presence refers to Attendance management. Conventionally, this was done manually by a manager in charge of maintaining the physical record of every employee’s attendance. With time other methods like timesheets, biometric devices, and office software replaced the manual method.

What is an Attendance Management System?

Attendance Management System refers to a software-based system that keeps a record of all attendance-based data of the employees. It links all important data related to employees’ attendance to an online cloud-based interface. It also presents a tabulated overview of all data and allows easy access and transparent communication between the employees and the manager.

Advantages of using AMS- 

Easy Accessibility

Employee attendance data is required by the managers to keep a check on the availability of workforce, resources and time. With physical records or system-specific programs, it is not possible for the manager to access data outside the office premises. It also becomes difficult for the employee to have an overview of their attendance, leaves, half-day leave, and working hours. This is where the AMS simplifies the process. It links all information to a cloud-based interface. This allows the user to review and access data on a real-time basis at all times and all locations.

Assured accuracy

Manual work always leaves space for errors but an AMS eradicates all possibilities of mistakes. It provides assured accuracy in terms of calculating work hours, keeping a track of overtime, and tabulating employee wise attendance details. This also helps in keeping a track of monthly work hours, employee commitments towards the company, and generating Payroll.

Flexibility

The AMS also allows system flexibility, i.e. it can be accessed from different devices and setups. It also helps employees in marking their attendance when they are outside office premises performing office duties like meeting clients or arranging logistics.

It also allows user flexibility. In case of emergencies, the AMS provides tools where managers can mark attendance on behalf of their employees.

You may also like to read:  https://juntrax.com/blog/how-to-increase-the-productivity-of-your-company-with-payrollsoftware/

Integration into other departments

The AMS provides features to integrate information with other departments of the company. Employee Attendance details can be linked to leave management systems, payroll generation systems, and HR management systems. This allows a collective formulation of data with minimized efforts and enhanced functionality.

Security and safety

AMS also provides a safe and secure environment for storing data. This data can only be accessed by authorized individuals with proper security credentials. AMS prevents data theft and manual intervention by creating a barrier against unauthorized access, malware, and other dangerous factors. Juntrax Solutions provides software having the latest security tools and features, for safeguarding data.

Cost-effective

Attendance Management System stands to be a very cost-effective option for the company. Firstly it substitutes the need for an entire team dedicated to managing, tabulating, store, and maintaining the record of employee attendance data. Secondly, they are not very expensive and are available in a wide pricing range in the market.

Filter information

Unlike the conventional system of managing attendance where numerous stacks of files were to be searched for extracting minute details, the Attendance Management System allows simple and convenient filtering of information. You can search for data based on the time, date, month, or employee name within seconds. It saves time and effort by yielding quick results.

Evaluation Reports

AMS formulates all data in a tabulated format. This data can be used in tracking the productivity and performance of the employee. The System provides tools for formulating evaluation Reports based on the attendance of each employee and their recorded work duration. It also presents a customized Attendance dashboard for each customer and makes it convenient for the employee and the employer  to keep a check on their schedule.

Conclusion

Attendance Management System can boost the work potential of your company with its accurate and transparent work discourse. Every business venture has different aspects to handle, it is these smaller aspects which when managed properly contribute to the larger success of the company.

Attendance Management System is one such update that will enhance employee management and provide a better overview of their performance. However, before investing in an Attendance Management Software, it is important to ensure it’s quality. Juntrax is a trustable and reliable name in the market when it comes to premium quality software. It offers a wide range of tools and features along with its professional technical assistance.

What is an Attendance Management System – Introduction

Attendance Management system refers to a software-based system that keeps a record of all attendance based data of the employees.

Integrity and sincerity are the pillars of a successful workspace. But these factors do not come complimentary with the office space. They need to be developed and inculcated by forming a disciplined and regulated work environment.

To achieve this discipline, it is essential to monitor employees and keep a track of their devotion to their work. Attendance Management is one such method that allows the admin and the HR to keep an eye on the presence, absence and overtime contribution of an employee for their job and the company as a whole.

In this article, we will explore the different aspects of Attendance Management and its importance in the growth of an enterprise.

What is Attendance Management?

To ensure regularity and sincere work devotion of an employee it is important to keep track of their presence in the office. This presence is monitored in different ways throughout different companies and industries. While some companies still prefer to mark attendance manually and maintain an attendance register, there are many companies that make use of biometrics or attendance software.

The medium of maintaining attendance might differ but the requirements of tracking them are constant in all organisations. This process of managing and monitoring the presence of an employee in an office is known as Attendance Management.

You can also read : Do SMBs, SMEs, and Startups need Automated Solutions?

What is an Attendance Management System?

Conventionally an Attendance Management system could be understood as a set of methods and procedures which are carried out for the purpose of regulating employee attendance. This system could be software-based or software, based.

Currently, an Attendance Management System refers to an automated software cloud-based with a cloud-based interface. This software is instrumental in simplifying the process of regulating employee attendance and coordinating with other office management systems to share and extract data. This software technology has not only enhanced the method of managing attendance but has also created opportunities for utilising data in different processes and departments of the company.

The need for Attendance Management System

Attendance Management Systems are essential for a company as they provide a well-structured framework to monitor the presence and absence of its employees. In the absence of a well-defined system, it would become difficult for the HR team and the admin to keep a regulated track of information and manage it adequately.

With time most of the manual office management systems got replaced with software systems which promised better results in considerably less investment of time and effort. The same happened with the Attendance Management System. Software companies like Juntrax Solutions came up with business operations software that could simplify the job of the HR department by switching their attendance management system from a manual interface to an automated cloud-based interface.

To understand the need for an automated attendance management system we can take the example of laptops and computers. Initially, companies used dedicated computer setups for their employees to work and manage the company. These setups contained selected on-premise software which came with a set of limitations like data security, storage issues and manual inputs. Despite all these limitations, the computers were good enough to work with, but there was scope for improvement and a technological upgrade. With the introduction of PCs and Laptops, things became more flexible and convenient.

Employees could work even outside office premises, they could work in an automated setup and engage with advanced tools. This change impacted the growth of companies in a positive way and opened up numerous opportunities for ideas, inventions and creativity. Similarly, an automated attendance management system provides smooth and error-free functioning which allows flexibility and convenience.

You can also read : Reasons to Invest in Employee Management System

Benefits of an Attendance Management System

Analysing Employee Performance 

Analysing attendance of every employee allows the admin to keep a track of their presence and absence in the office. This information is also utilised to assess the presence and work output ratio of every employee. Admins can cross check all their data with other systems like project management and talent management to get detailed reports of employee performance.

Data Integration 

From processing payroll to calculating overtime, monitoring absence rate and tallying timesheets, there are numerous different departments and systems that require attendance data. Attendance Management Systems like Juntrax provide an integrated platform for sharing and fetching information from other systems simultaneously and coordinating with them to form an overall effective business management system.

Access Flexibility 

Automated Attendance Management Software allows flexible user access even when the employee is outside their office premises. This feature was very useful and essential for companies to sustain their work in the covid19 pandemic. Employees, admins and superadmins could access the Attendance portal from the comforts of their home without any requirements of a specific system setup or interface. All they needed was the authorised login id and password to access the portal.

Employee Self-service

Attendance management systems like Juntrax allow employees to clock in and clock out through their employee portal. This gives the control in their hands and does not involve the HR or any other authority for keeping a track of their daily attendance. While the employees account for marking their own attendance, the system does the remaining work by maintaining a tabulated record of the total time, date and other information of their regular attendance.

You can also read : Benefits of using Project Management System in Startups and SME

Conclusion

One might not consider Attendance Management as an essential aspect to look after. But this is the difference between the average and efficient performance of a company. When you start paying attention to every aspect and every minute cog of the entire mechanism, you create a machine that yields maximum output and opens up opportunities for success.

Attendance Management is one such cog in the mechanism of your company and needs enough attention to direct your employees towards a disciplined, sincere, productive and dedication work structure.