HR Tech Archives

Why Leave Management System Is Important For Businesses

The Leave Management system helps organizations manage employee absences. It acts as a channel between employees and employers to streamline the leave process. That is application and approval and maintains well-structured records for backtracking purposes. The software also allows managers to better assess the impact of absences on the workplace.

It provides a framework for managers, employees, and supervisors to take action on filling in for absent employees and making plans for how the absence will affect ongoing projects. The software can be customized according to particular requirements of an organization, such as different work shifts or locations that make it difficult to meet regularly with an employee during their absence.

What does a Leave Management System do exactly?

A Leave Management System helps HR and payroll departments track leave usage and generate reports with details of employees’ leave balances and historical data. The system can be integrated with other software, such as HRIS or payroll systems, to process transactions automatically.

Tracking leaves guides you through what kind of leaves are available, their timeframes, who is eligible to take them, and how much time they have left until the expiration date.
Reports with graphs allow us to compare the number of leaves taken by employees over a particular date range or a year.
Reports with graphs can be exported for further processing by your accounting department or other applications.
The integration with HRIS, payroll systems, and other applications allows you to automatically process leave requests and payments.

Features of leave management software:

Leave management software is used in absence management to track the number of employees taking leave along-with reasons and employees’ expected return dates. Here are the features of leave management software:

Information shared only among authorized employees and managers leads to more effective communication and improved teamwork.
Provides accurate information about employees’ scheduled absences, shifts, performance, and reason for leaves, wherever they might be located. It helps an organization to meet its objectives in time, whether internal or external customer services are the issue. Meeting those objectives depends on timely feedback on employee absences from the leave management software.
Controls the use of paid leave and helps you to understand who is available and why. This information allows you to better plan for increases in absences. It enables you to plan their work based on accurate information, e.g., arranging pay and break schedules accordingly.
Workflow tools like rescheduling an employee’s shift, approving an absence, and requesting time off can be completed from a single point using a single login by users with individual permission levels, thus making it easier to manage the employees and leaves more effectively.
It gives continuous feedback so that future notifications of absences can be prepared and scheduled in advance to help manage absences in an organization, thus helping to improve effectiveness.

Also Read: 9 Must-Have Features for Time-Tracking Software in 2023

Reasons Why Leave Management Software Is Important

There are many reasons for having a leave management system. Some of them include:

A Leave Management System allows you to understand better how much time you spend on each project. It will be easier to see which is a priority and when you need to hand off work so that someone else can have a go at it or close out a project. It will also allow you to assess whether your employees are productive. If they should continue in their current position or move on to one where they can use all the skills they have acquired while working with your company. This system will help to conserve valuable resources because there’s no need for extensive office hours or overtime pay.

Also, it allows you to set up a manageable schedule to see how much time employees need to do their jobs without getting overworked. You can also get an idea of whether or not they should hire additional employees. To ease the workload of the existing staff and maintain flexibility in staffing.

Aside from having a better sense of productivity, you will also know how much revenue they are getting from their employees’ time. They can monitor how long they take for lunch breaks and out-of-office activities.

It is a time-saving tool for businesses of all sizes. The typical small business requires 5-10 hours per week to track time off. Whereas larger organizations also have payroll issues monitoring paid time off and tracking vacation/sick/personal time. Leave management systems are designed to reduce this workload significantly by automating the entry of requests for time off. This helps keep employees focused on their regular jobs rather than worrying about their leave arrangements.

If one fails to implement a sound leave management system, one could be looking at misuse of time and costs. Finding effective leave management systems is difficult. Therefore you must thoroughly assess your business before deciding what course of action you will take.

With Juntrax’s automated solutions, you can easily monitor your employees’ leaves. It helps employees to apply for leaves through the dashboard, and all you need to do is approve them. At the end of the month, payslips will be generated automatically by considering the leaves and hours worked. Juntrax provides a user-friendly interface, making it easily accessible and usable for small and large companies. To add on, Juntrax is free of cost for small companies with less than ten employees.

Importance of Organizational Behaviour

The Importance of Organizational behavior-Introduction

The Importance of Organizational behavior has been a part of workspace and HR discussions in the contemporary setting. It reflects how the employees conduct themselves personally and professionally in a workspace. The internal work dynamics and equations that employees share with each other, their managers, and their company play a major role in carving the success of the organization.

Good organizational behavior is essential to understand the nature of the employees and motivate required changes positively. It sets the foundation of trust, communication, and collaboration in the organization.

Importance Of Organizational Behavior

As discussed earlier, organizational behavior directly affects the work environment. It drives the company dynamics effectively both internally and externally.

Given below are some reasons that highlight the significance of organizational behavior-

Skill Enhancement

A workspace with decorum and mutual respect promotes an environment of professional growth for employees. Managers can study the of all their employees and accordingly come up with activities, workshops, and upskilling ideas for them.

It promotes their ability to learn more, assess their skills, and utilize their knowledge for better productivity.

You may also like to read : Ways to make your Workforce more Adaptable

Assessing the consumer behavior

With a well-organized work structure, a company can build a firm grasp over its customers. They can pay attention to the needs, feedback, and experience of their buyer and work towards building a better seller-consumer relationship. It also increases their overall sales and leads to a hike in their profitability.

Employee Motivation

Organizational behavior directly reflects the motivation that drives the team to achieve their goals and efficiently complete the work assigned to them. Managers can assess this behavior and accordingly come up with incentives that stimulate more employee dedication towards the company.

Assessing Employee Nature

Organizational behaviour speaks a lot about the nature of an employee. This in turn helps the HR communicate better with the employee depending upon their introvert, extrovert, motivated, or lazy personality.

Planning Organizational Events

Studying organizational behavior at a workspace allows the company to plan events that are required for the team to function in a more coordinated and efficient manner. From monthly team meetups to individual follow-up sessions or group exercises, managers can come up with better schedules and ideas, once they are aware of the organizational behavior at their office.

Better Work Environment

Organizational behavior helps in creating a professional and ethical workspace for every member of the office. It influences the newcomers and motivates the current staff to follow decorum and do their part in maintaining an ethical work environment.

You may also like to read : Why HR Management System is beneficial for an Organization

Better Resource Utilization

So far, we have established that organizational behavior allows the manager to get an insight into the work style and approach of an employee. Admins can use their insight to allocate resources to the employees and provide them proper assistance for optimum resource utilization and better results.

Impact of Organizational Behavior

Organizational behavior has many positive impacts on a workspace. Some of these impacts are-

High Morale

Every individual working in a company has a unique experience and brings different skills to the table. Prominent companies all around the globe use organizational behavior to facilitate their employees with tools and assistance that help them polish their potential and yield better results. Creating a work structure where the uniqueness of every employee is celebrated, empowers the company to streamline talent and encourage employees to take charge and build a diverse yet synchronized work environment.

Work Performance

Some employees might bring in a positive and vibrant attitude to the workspace, while others might inculcate negativity through rudeness. In any case, the organizational structure would render the dynamics of the office. Admins can detect the changes through a potential change in the work productivity and cooperation of the employees. Work performance is therefore directly linked with organizational behavior.

Comfortable workspace

A well-maintained workspace is not just a result of harmony and work ethics. The density of an office also plays a major role. The ratio of space to employees must be kept in mind while hiring employees and planning the office formation. Openness is another factor that must be kept in mind. An open workspace with a soothing ambiance promotes the feeling of calmness and therefore creates a peaceful environment.

Conclusion

An organized business fosters work efficiency and productivity for the entire work structure. It leads to smooth administration and functioning on all levels of the organization. It also boosts the profits of the business and helps it attain a stunning image in the industry.

Every employee dreams of working at a company where they are equally appreciated and given a chance to grow both personally and professionally. Organizational behavior aligns these expectations with company ethics and administration. Once an enterprise starts paying attention to its organizational behavior and work towards improving it, nothing can stand in its way of gaining success, respect, and great productivity.

The Evolving Role of HR Tech in a Post Covid World

The Evolving Role of HR Tech in a Post Covid World – Introduction

The evolving role of HR tech has been a topic of constant discussion. Covid-19 was an unexpected catastrophe that shook the world to its very core. The virus led to a massive loss in terms of health, life and economy.

It paused the fast-paced industries and gave the market a huge setback. In order to secure the world from its dreadful clutches, social distancing and lockdowns were announced all over the globe. This created a series of losses for companies and employees on account of the shortage of work, profits and business.

History has it, whenever there has been a problem, humankind has come up with a solution. The same happened with all different industries and businesses.

You might also like to read : Top HR Trends That Will Rule in 2021 and Beyond!

People shifted from their offline work structure to an entirely new format of online working. Work-from-home became a necessity and companies tried their best to formulate a plan which would keep up with all safety standards of their employees and team up to get their venture back on track.

Software companies like Juntrax Solutions came up with business operations software that would simplify the process of managing and administering all essential processes of the company through a flexible interface.

Role of HR Tech in the COVID Setup

Human Resources is amongst the most essential departments of a company. It is responsible for managing the most valued resources of an enterprise – its employees. Human Resources form a comfortable and productive work environment for the employees which in turn fosters the growth of the company as well as the employees. From taking care of employee grievances to managing their performance, tracking their attendance and taking care of their requirements, Human Resources needs to be up-to-date with the work structure of the company and the employees.

With the current pandemic situation, along with all the other departments of organisations, HR has also suffered a major tremor with the changing work standards, decorum and culture. Being the most accessible department for the employees, it was essential for HR to evolve and align itself with the online work culture. This is where the role of HR software was highlighted.

To keep up with the work from home environment and maintain a well-regulated work structure, companies shifted from manual HR management to HR software. This software enabled the Human Resource team to operate with ease and build a user-friendly platform for assessing all employee information and constructing a transparent system for communication and coordination. In the strenuous times of the Covid-19 pandemic, HR departments not only became instrumental in managing employees but also served as a medium of motivation for them.

You might also like to read : Role of Technology in Workforce Management

The Evolving Role of HR Tech in a Post Covid Setup

Human Resources Software is a revolution in the market. They have taken a seat amongst the vital components of managing a company by taking care of the employees in the most convenient discourse. From large enterprises to small and medium businesses and startups, HR software is available for businesses of every category and size.

Benefits of HR Tech

From infusing convenience in management to providing a well-structured overview of all essential information, HR software has numerous benefits for a company. Here are a few ways in which the evolving role of HR tech is changing the work culture in the post covid world –

Adapting new trends

Adhering to the safety precautions, it was the right decision to shift from offline to an online work mode. On one hand where there were numerous challenges, on the other hand, there were trends like face timing through zoom and google meet that made it easier to connect and coordinate with the team. These technologies allowed the managers to maintain regular communication with the team and discuss their grievances, queries and suggestions in a personalised yet controlled environment.

Formulating an easy experience for Online Employee On-boarding

In the absence of face to face interaction, it was a challenge to create a comfortable onboarding experience for newly hired employees. With the evolving role of HR tech, HR software like Juntrax, HR departments can provide a user-friendly and simplified onboarding experience to their employees.

Switching to Online training methods

MOOC platforms are one of the leading trends when it comes to remote training and skill development. Employees can customise their training schedule as per the convenience and learn from the experts in their field.

Regular Administration

Regular administration is a way of ensuring that everything runs on the track and the entire office mechanism works smoothly. From Performance to goal setting, regular inspection of performance, ratings and rankings, this assessment allows employers to evaluate the work progress and contribution of their employees towards the company. It is this data that further serves as the base for promotions and increments.

You might also like to read : What is HR Management System?

What to look for in a Good HR Software

Reputable and experienced HR software like Juntrax by Juntrax Solutions supports many organizations in the above functions with their latest web-based cloud software for any anytime, anywhere employee experience. Here are some of the key factors that you should look for in a good HR software –

User Friendly
Employee Self Service
Integrated platform
Useful tools and features
Data Security
Flexible and remote access

Conclusion

The world before and after Corona has tremendously changed. It is this change that has touched through different areas of the world and the business industries have not escaped it either. With all the obstacles that these industries face, they stood back stronger with the help of technology. The evolving role of HR tech has been a great help for companies to bounce back and rearrange their work structure.

Crafted by Aditi Srivastava

Optimised by Ayush Shukla

What is Sabbatical Leave?

The meaning of “Sabbatical” derives from the Hebrew word “Sabbath” – the day of the week set aside for rest during which time no work may be done.

A sabbatical is a time period of paid or unpaid leave that is granted to an employee if they need to study, travel, or engage in an essential activity for a certain amount of time. This period of time off from work is very common in the case of higher education settings like academic organizations.

This leave is usually granted after five to seven years of services, depending upon the policies of the company. During this period of Sabbatical Leave, the employee is still a part of the company and their job remains safe with them. However, the monetary benefits may vary as per the regulations of the organization.

34 of the “100 Best Workplaces in Europe” offer paid sabbaticals. Source: Great Places to Work Institute.

What does Sabbatical mean?

Sabbatical refers to a period of leave from work. When an employee takes a sabbatical leave they get to stay off duty for a certain declared amount of time. During this leave duration, they are still employed in the company (or organization) but they are not expected to fulfill their normal work and duties.

This leave can be taken by employees for various reasons like pursuing a degree, travelling, or any such activity which requires them to take absolute leave from work, for a certain amount of time.

How long is a Sabbatical?

The duration of a Sabbatical Leave depends upon the requirement of the employee and the regulations of the organization. These leaves can range anywhere between 2 months to 2 years. However, in the case of paid leaves, the duration is restricted to a few days whereas in the case of unpaid leave the duration is comparatively longer.

How does Sabbatical work?

A sabbatical leave is not commonly granted to every employee of the company or the organization. Only employees who have served the company for more than five years qualify to request a this leave. However, the time of service required to entitle the employee to apply for it might vary from one organization to another, depending upon their policies.

In order to avail their leave, the qualified employee is required to present an application to the company in a way that gives them at least three months of prior notice. In some companies, the time for a prior application might even be six to eight months.

Once the application reaches the admin, they check the criteria of qualification, current work status of their company, and their action plan in the absence of their employee, before approving it.

You can also learn about What is CTC in Salary

There are companies that grant paid sabbatical leaves to their employees. Some companies allow leave up to four weeks, to their employees. If they have been serving the company for more than five years. There are also a few companies which offer up to six-months of leave or an entire year depending upon their policies and the requirement of their employee.

In order to prepare for the absence of the employee, the companies either look for their temporary substitutes or divide the work amongst other employees to cover for the projects and tasks of the employee.

Some organizations grant sabbaticals only within a certain period since the employee becomes eligible to take a sabbatical while some organizations require the employee to sign a commitment contract for a specific period after they return from the break.

You can also learn about What is Flexible Benefit Plan – FBP

Is Sabbatical Leave paid or unpaid?

The payment factor of a sabbatical leave is entirely up to the decision of the enterprise. Some companies grant paid leaves to their employees while some prefer unpaid leaves. In some organizations, the past work, contribution and a work report of the employee play a major role in deciding whether or not the leave will be a paid one.

Benefits of a Sabbatical

Professional Growth

These leaves are a great option for employees to safeguard their jobs and invest their time in pursuing courses which enhance their portfolio and professional outlook.

Creative getaway

For an employee who has been professionally devoted for years, it serves as a deserving getaway. It allows the employee to relax and live sometime off the corporate hustle. This also rejuvenates them for future ventures and gives them detox from the constant pressure of work life.

Sabbatical Leave Policy

Sabbatical Leave Policies vary from one company to another. Each organization declares its criteria from eligibility to convenience and benefits for the employee applying for a leave.

Here are some of the highlights of a Sabbatical leave policy :

Reason for the leave

Consider a company A and another company B. A allows its employees to avail sabbatical leave for two specific reasons – health and education. The company does not have any restrictions for the reason for the leave. From vacationing, a world tour to educational purposes, company B allows its employees to avail sabbatical leave.

Period of Service

Another instance where the policies vary can be in the terms of the eligibility criteria for an employee to apply for the sabbatical leave. In some companies, the minimum time of work devoted to the company should be three years while some companies require a time period of five or more years.

Monetary benefits

Some enterprises and institutions allow their employees to avail a paid sabbatical leave. While a few companies process a fraction of the regular salary in the employee’s account, there are many companies which provide the full amount or simply grant a non-paid sabbatical leave.

Future Commitments

A very important factor of Sabbatical leave policy is the future commitment that the employee makes to the company. Depending upon the company’s set of regulations, they require the employee to sign legal papers where they commit a stipulated time period of work after they return from their sabbatical leave.

If you wish to introduce a Sabbatical Leave Policy for your employees, you must ensure that you present a detailed set of information for them. You must start with explaining your company’s understanding and your take on it and further highlight the eligibility criteria and commitment you require from the employees.

Paid vs Unpaid Sabbatical leave

Paid Sabbatical leave	Unpaid Sabbatical leave
Paid Sabbatical leave is granted to employees who have served the company for a duration of five to seven years.	Unpaid Sabbatical leave can be availed by employees even if they have served the company for a period of two years.
It include an element of commitment to the company for a stipulated period of time after the employee’s leave comes to an end.	Unpaid leave does not include an element of paperwork and future commitment.
Companies usually grant paid leaves only for certain purposes like pursuing an educational degree or health conditions.	Unpaid leaves are usually more lenient and can be availed for purposes like long vacations and world tours.

Sabbatical Fact — Source: www.opodo.co.uk

Conclusion

Sabbatical Leave is a great way of allowing an employee to pursue their aspirations and take a leave from their regular work schedule. It also allows the enterprise to evaluate and manage work distribution in the absence of their experienced employees.