What is an Attendance Management System – Introduction

Attendance Management system refers to a software-based system that keeps a record of all attendance based data of the employees.

Integrity and sincerity are the pillars of a successful workspace. But these factors do not come complimentary with the office space. They need to be developed and inculcated by forming a disciplined and regulated work environment.

To achieve this discipline, it is essential to monitor employees and keep a track of their devotion to their work. Attendance Management is one such method that allows the admin and the HR to keep an eye on the presence, absence and overtime contribution of an employee for their job and the company as a whole.

In this article, we will explore the different aspects of Attendance Management and its importance in the growth of an enterprise.

What is Attendance Management?

To ensure regularity and sincere work devotion of an employee it is important to keep track of their presence in the office. This presence is monitored in different ways throughout different companies and industries. While some companies still prefer to mark attendance manually and maintain an attendance register, there are many companies that make use of biometrics or attendance software.

The medium of maintaining attendance might differ but the requirements of tracking them are constant in all organisations. This process of managing and monitoring the presence of an employee in an office is known as Attendance Management.

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What is an Attendance Management System?

Conventionally an Attendance Management system could be understood as a set of methods and procedures which are carried out for the purpose of regulating employee attendance. This system could be software-based or software, based.

Currently, an Attendance Management System refers to an automated software cloud-based with a cloud-based interface. This software is instrumental in simplifying the process of regulating employee attendance and coordinating with other office management systems to share and extract data. This software technology has not only enhanced the method of managing attendance but has also created opportunities for utilising data in different processes and departments of the company.

The need for Attendance Management System

Attendance Management Systems are essential for a company as they provide a well-structured framework to monitor the presence and absence of its employees. In the absence of a well-defined system, it would become difficult for the HR team and the admin to keep a regulated track of information and manage it adequately.

With time most of the manual office management systems got replaced with software systems which promised better results in considerably less investment of time and effort. The same happened with the Attendance Management System. Software companies like Juntrax Solutions came up with business operations software that could simplify the job of the HR department by switching their attendance management system from a manual interface to an automated cloud-based interface.

To understand the need for an automated attendance management system we can take the example of laptops and computers. Initially, companies used dedicated computer setups for their employees to work and manage the company. These setups contained selected on-premise software which came with a set of limitations like data security, storage issues and manual inputs. Despite all these limitations, the computers were good enough to work with, but there was scope for improvement and a technological upgrade. With the introduction of PCs and Laptops, things became more flexible and convenient.

Employees could work even outside office premises, they could work in an automated setup and engage with advanced tools. This change impacted the growth of companies in a positive way and opened up numerous opportunities for ideas, inventions and creativity. Similarly, an automated attendance management system provides smooth and error-free functioning which allows flexibility and convenience.

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Benefits of an Attendance Management System

Analysing Employee Performance 

Analysing attendance of every employee allows the admin to keep a track of their presence and absence in the office. This information is also utilised to assess the presence and work output ratio of every employee. Admins can cross check all their data with other systems like project management and talent management to get detailed reports of employee performance.

Data Integration 

From processing payroll to calculating overtime, monitoring absence rate and tallying timesheets, there are numerous different departments and systems that require attendance data. Attendance Management Systems like Juntrax provide an integrated platform for sharing and fetching information from other systems simultaneously and coordinating with them to form an overall effective business management system.

Access Flexibility 

Automated Attendance Management Software allows flexible user access even when the employee is outside their office premises. This feature was very useful and essential for companies to sustain their work in the covid19 pandemic. Employees, admins and superadmins could access the Attendance portal from the comforts of their home without any requirements of a specific system setup or interface. All they needed was the authorised login id and password to access the portal.

Employee Self-service

Attendance management systems like Juntrax allow employees to clock in and clock out through their employee portal. This gives the control in their hands and does not involve the HR or any other authority for keeping a track of their daily attendance. While the employees account for marking their own attendance, the system does the remaining work by maintaining a tabulated record of the total time, date and other information of their regular attendance.

You can also read : Benefits of using Project Management System in Startups and SME

Conclusion

One might not consider Attendance Management as an essential aspect to look after. But this is the difference between the average and efficient performance of a company. When you start paying attention to every aspect and every minute cog of the entire mechanism, you create a machine that yields maximum output and opens up opportunities for success.

Attendance Management is one such cog in the mechanism of your company and needs enough attention to direct your employees towards a disciplined, sincere, productive and dedication work structure.