What is HR Management System- Introduction

HR Management can help you redefine the work structure and productivity of your office space in a commendable manner.  From managing company assets to monitoring employees, solving their grievances, generating payroll and assessing employee performance, HR promptly administers many different aspects of the company.

HR Management System is an advanced form of conventional HR management. It assists companies in improving their management system and creating a user-friendly work environment for both the management and the employees. There are numerous well-established companies that have opted for HRMS for adding an advanced and automated Human Resource Management System to their workplace.

Human Resources – the backbone of company management 

HR is undoubtedly the backbone of a company’s management.

HR stands for Human Resources.

As the name suggests, Human Resources refers to the employees and staff of a company. They are the most valuable asset for an enterprise and determine the success of the company.

HR, in corporate terms, refers to the Human Resource department that is dedicated to the management of employees, solving their grievances and catering to all the needs of an employee. It aims at providing a comfortable and satisfactory work environment which in turn promotes good quality work and dedication from the employee.

What is an HR Management ?

Now that we understand what HR stands for, we can easily comprehend the purpose of HR management.

Human Resource Management is all about the different processes that are involved in managing the employees of a company.

From documenting their data to regulating their performance, entertaining their resentments to assisting them with skill development and training, Human Resource Management takes care of their entire employee cycle.

HR management is not limited to managing employees that enter the office system, it gets involved right from the initial stages of assessing resumes, shortlisting candidates,  organising interviews, hiring employees and guiding them in the on-boarding process.

To know more about HRM read : What is HRM?

HRMS – The Human Resource Management System 

HRMS stands for Human Resource Management System.

HRMS is an upgrade to the outdated traditional techniques of managing HR. It comes with a cloud-based interface that permits remote access and network flexibility to the user.

With HRMS, the HR manager can automate all major processes like calculating attendance, generating payroll and monitoring work progress. It engages with all essential data to form an integrated database that can be easily accessed by the team.

It allows real-time data updates and links all HR related data to a cloud. It inculcates ease and convenience to the workplace and provides a user-friendly and hassle-free experience to both the admin and the employee.

You may also like : Importance of HRMS for Digital Marketing Agencies

Advantages of HR Management System

HR Management System has a plethora of advantages that promptly enhance the management of an industry.

Some of these advantages are as follows –

Regular Employee Assessment 

There are numerous factors that affect the performance of an employee. These factors can also help the manager in assessing the employee’s performance and detecting areas that require improvement.

HRMS allows managers to come up with transparent assessment reports that can serve as the base for taking decisions for promotions, salary raise and layoffs.

The HR Management System makes it extremely easy to gather individual reports of an employee’s presence, absence and overall performance in projects assigned to them. It simplifies the process of regular assessments and grants a systematic discourse for the same.

You can also read : How HRMS can benefit SMEs and Startups

Transparent communications

Another remarkable benefit of the HR Management System is its capability to infuse transparency in the workspace. It formulates a common space for employees and managers to view basic information of each other. It also allows the employee and the admin to coordinate by providing the status of their leave requests, payroll process and their inclusion in projects and appointed tasks.

Data integration 

There are several HR processes that require data from other departments of the company. With manual management, it becomes difficult to filter and share data but with an HRMS this data sharing can be facilitated in a smooth manner.

An HR Management System formulates a common database for all information related to the company and therefore it simplifies the process of sharing and filtering information. In fact, it works simultaneously with other office management systems to share its data with them and fetch data from them when required.

You may also like to read : Why HR Management System is beneficial for an Organization

Access Management

There are different permissions that can only be granted after assessing the job title and position of an individual in the company.  For instance, an employee can request for regularising the duration of their work hours for a particular day. This request is made by the employee through their employee portal. But for the manager to view this request and take action on it, they operate through the admin portal.

With HRMS software like Juntrax, access and permission management becomes easy. It provides different portals for admins, super admins and employees, with a distinct set of features and authorization.

Conclusion

Human Resource Management System ensures that the functionality of a business venture is well-balanced and consistent. It looks after all aspects of managing Human Resources and ensures a hassle-free workspace for the employees and the admin. Having a good HRMS software is a necessity for all businesses that aim at outshining their competitors and making their mark in the industry.

From employee self-service to automated payroll processing, leave management and attendance management, companies like Juntrax Solutions provide HRMS software that are laden with tools and features to enhance the productivity and performance of your company.

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Crafted By: Aditi Srivastava