Tag: Automated Employee Onboarding

How automated onboarding boosts employee retention?

On the part of Human Resources, many organizations understand that one of their main goals should be to reduce employees’ time in getting onboarded to their new roles. This is where automated employee onboarding comes in. 

It automates many of the standard tasks typically performed during first-time learning, such as conducting interviews with potential hires before they are hired or even assisting with finding benefits relevant to an individual’s job duties.

Automated employee onboarding can be an efficient tool for quick implementation at large and small companies across sectors. It could also be used with other innovative HR practices, such as self-service or remote work.

Automated employee onboarding is usually a combination of HR technology and implementation processes. These processes allow for automated information sharing, which guides new employees through the implementation process from their first day on the job.

The ultimate goal of automated employee onboarding is to improve the quality and efficiency of new onboarding. It enables individuals to be more comfortable with their new roles and perform tasks more efficiently. 

Benefits of employee retention to the company

Higher employee retention rates are one of the indicators of a happier workplace and can even help you reduce costs. It’s not just you who will benefit from increased employee retention rates; your company culture is bound to improve when staff value their job and don’t see it as a stepping stone or temporary stopgap. Before understanding how automated onboarding boosts retention, let us examine why employees need to be retained. 

  • Reducing staff turnover

Reducing staff turnover means you won’t have to go through the inevitable costs and process of hiring and training employees and then losing them.

  • Reduces costs

When employee retention is high, managers can reduce the cost of recruiting, training, and retaining new employees. This keeps the company budget in check and decreases expenses for both current and future employees.

  • Smoothens business cycles

In a volatile economy, retaining existing employees produces a solid knowledge base that helps smooth rough patches in a business cycle and creates stability when it’s most needed during difficult economic times.

  • Talent development

If an organization has retained its people over the years, those people can be tapped for their experience to guide how new hires should be managed so they succeed at their job from day one. Additionally, this talent pool is a source of talent development for current employees and an opportunity for employees to advance within the organization.

  • Competitive advantage

Employee retention also represents a competitive advantage as it helps keep internal competition to a minimum and helps employees focus on doing their job.

  • Progressive business model

A business model that excels at recruiting and retaining new employees is dedicated to understanding the business needs of current and prospective customers/clients. This translates into keeping up with the times through technology used, including social media, video conferencing, and other technologies.

  • Increases morale 

Asking for employee retention increases employee morale as people can see that their company values them to keep them around for future work.

  • Qualified candidates

Although it requires a longer decision-making process, employee retention helps produce qualified candidates for internal positions or positions in other organizations that the company may need to fill.

How automated employee onboarding increases retention?

What does employee onboarding software have to do with employee retention rates? 

Investing in this software can save money in the long run by reducing staff turnover and increasing productivity. Not only does this make sense for business owners, but on an individual level, your company culture also benefits from having happier employees who enjoy their jobs.

The excessive workload in the human resources departments makes it difficult to hire new employees and retain old ones. Several best practices can be used to streamline onboarding processes and decrease turnover. Automated employee onboarding is one such method with the potential to increase retention rates.

The top two scenarios of brand-new hires leaving their employment before the 90-day mark are due to a lack of training or because the employer needs to take an interest in ensuring that the employee feels welcomed or appreciated at their job.

New hires leave their job within the first six months because of a lack of training or mentoring, a bad boss or a toxic work environment, and inadequate on-the-job training. Companies may be losing out on high-performing employees simply because they need to take the time to provide them with proper training.

By automating employee onboarding, HR can ensure that every person hired is provided with the adequate training and development needed to improve their performance. Since human resources are not required to take care of this aspect, they can focus on other aspects of the onboarding process, such as updating the hiring managers about new hires’ progress.

Automated employee onboarding allows companies to organize their workforce into Channels:

  • Permanent channel

For employees who are becoming a part of the company’s permanent workforce. HR can ensure that these employees will receive all necessary training, including those on new concepts and technologies, within the first month or two while they are still in the company’s network.

  • Interim channel

For employees who only have a temporary assignment at the company and are in between jobs. HR can ensure that these employees receive the same training and information as the Permanent channel.

  • Public channel

These are employees who are not in the company’s network and have no immediate plans to be employed by the company. In this case, HR can check with prospective employees to confirm that they have received suitable training within the past 90 days and are eligible for hire.

The need to automate employee onboarding processes is evident. Companies cannot afford to lose even one employee if they plan to grow and expand their workforce.

Human Resources can use an automated employee onboarding tool like Juntrax to help consistent managers responsible for the whole process. This way, a consistent approach can be developed as new employees begin at the company, helping the HR manager handle human resources much more efficiently.

Employee onboarding is a standard procedure for newcomers to an organization. With Juntrax, you can boost retention rates with a user-friendly onboarding process. Also, with Juntrax, employees can get training in maintaining timesheets. 

 

Is Automated On-boarding a Boon or Bane?

Is Automated On-boarding a Boon or Bane?

Is Automated On-boarding a Boon or Bane? This question always comes to mind after AI has started spreading its roots in the industry.

Artificial intelligence and automated work environment have grown tremendously over the past few years. Automation is the latest trend in the performance of the modern work environment. It has gained momentum in all sectors with the advent of modern technology, making great strides in the Automation industry worldwide.

While automation is becoming a part of the work environment, it is also revolutionizing the Human Resources departments. Companies are switching to automated assistance from software on the cloud.

However, it is a common misconception that the introduction of Artificial Intelligence and Automation will adversely affect the marketplace. While on the one hand, Automation and AI came up as a savior for companies during Covid-19, on the other hand, the technology is being viewed upon with doubts.

This article will specifically talk about Automation in HR practices like automated on-boarding and whether it is a boon or a bane. 

Effect of Workplace Automation on HR

Human Resource is an excellent example of how Automation and Artificial Intelligence will affect businesses in the upcoming times. There are technologies like HRMS that are facilitating more straightforward ways to manage office management processes like –

  • On-boarding
  • Off-boarding
  • Asset Management
  • Timesheet Management
  • Payroll Management
  • Attendance Management
  • Leave Management
  • Project Management

While these processes were tedious and time-consuming when performed manually in the conventional setup, automation makes them swift and convenient. The time that was earlier invested in dealing with these processes can now be invested in other essential aspects that require more attention. It allows HR to focus more time on activities that may demand human interaction and judgment-based decisions.

These processes vary depending on the company and their requirements. Automation technology will automatically schedule tasks that will require human assistance in the system, thereby reducing manual tasks. This is one example where automation technology can be used to simplify complicated and time-consuming tasks.

As roles in organizations are redefined, the impact of automation on business will lead to improved customer experience, fewer costs and fewer errors. The result of automation is very beneficial for organizations, which create a greater need for AI job opportunities.

This change will not come overnight, so companies will still need human resources for jobs that require technical power, managing people and connecting with people.

There is a growing need for skills in cyber security, automated management, and artificial intelligence technology, all of which are related to automation. People with these skills are compensated higher than other categories of employment. This need is expected to grow and improve in the coming years.

Benefits of Automation at Work

Since the beginning of the first industrial revolution, the fear of losing jobs and machinery has been on people’s minds. But in reality, industrial change has created many job opportunities through increased productivity and efficiency. As a result, employees can remain optimistic in the face of automated technology backed by AI technology.

However, the need for self-renewal to stay updated with the latest advancements remains relevant. Automation technology aims to computerize and simplify repetitive tasks. This helps to increase staff productivity, overall resource efficiency, better customer satisfaction. It is clear that the first companies to adopt automation technology will be in charge of the market.

Automated On-boarding 

Automated on-boarding is among the numerous HR activities that are being managed by software solutions like Juntrax. These solutions centralize the entire on-boarding process and allow both the manager and the new employee to have a smooth on-boarding experience.

The Benefits of Automated on-boarding  Employee Self Service

When a company opts for an automated on-boarding solution like Juntrax, they get an option to provide employee self-service. Instead of relying on the manager to collect data from the employee and then feed it into the system, employees can directly update all the required information on the company portal. This saves the work delay in case the schedule of the employee and the manager do not match. Moreover, it lets the employee take responsibility and engage with the official portal.

Simple User Interface

One of the most prominent queries one has about automation is the difficulty of using the system. However, most of the automated on-boarding solutions like Juntrax provide a simple user interface. The portal is easy to use and has help sections to resolve the doubts of the user. Anyone with basic IT knowledge can use the interface without any hassle.

Remote Access

Most of the automated solutions work on a cloud interface. This makes it easy for the user to access the portal anytime they wish without any location or server-based restrictions. Moreover, the user can run the application on different device interfaces.

Conclusion

The use of automated techniques will undoubtedly have a positive impact and take HR relationships to the next level. HR does what people do best – thinking and being creative, promoting interpersonal and communication skills and ultimately building a better work environment. Freeing up more time for creative thinking and strategy formation is what automation facilitates.

Automation is a blessing for companies as more and more organizations embrace technology to simplify their operations and build better work dynamics in the future. The prospect of business seems promising, with organizations turning to automation firmly, bringing a new era of technological advancement to an already competitive market. Jobs like onboarding, when combined with automation, create a high-quality and robust work atmosphere. With the simplicity and resources one can get  from automated onboarding, do you think it is a blessing? We believe so!

 

 

How to onboard new employees in 3 easy steps in this digital age!

How to onboard new employees in 3 easy steps in this digital age!

On-boarding new employees is a very important step for the employer as well as the employee, before starting off their work and becoming an integral part of the team.

No matter what the size of your business is, a lack of a well-defined on-boarding procedure can cost you more time, money, and even the trust of your new employee. As the first impression that even the organization gives can be critical in the overall employee engagement.

On-boarding new employees

In the current digital age, companies have upgraded to automated on-boarding solutions instead of the old conventional ways of manual on-boarding. This provides more transparent communication between the employee and the employer. It helps in integrating the new candidate into the team, in a better and more efficient manner.

Benefits of Automated On-boarding process 

Many enterprises are rapidly switching to an automated on-boarding process. Here are some of the most prominent benefits of automated on-boarding solutions –

Cost benefits

According to a report, the average cost per hire can range between $500-$4,000! This is calculated by combining the cost of total hours for doing on-boarding paperwork and time spent to do administrative tasks.

However, one can minimize this cost by breaking the employee on-boarding process into simple steps and automating solutions that can remove the age-old process of endless emails and long spreadsheets. Automated on-boarding solutions provide dual access to both managers and applicants, making it easy and highly secure for both parties to submit information.

Now a candidate knows what exactly they need to deliver before joining the company along with their document list, verification, and other details along with their responsibilities lists for which they are aligned. This also helps in saving on the cost of extra labor and resources.

Benefits of Automated On-boarding process

Save time

Keeping in mind the amount of time spent on completing and managing the process of each employee, you can notice that a considerable amount of time and resources are occupied. But with an automated on-boarding solution, this time is saved by the predefined interface which can be accessed easily by the employee to update their own data. This can be viewed by the admin and edited by both the employee and the employer at any point of time.

Time is the most essential commodity for any business venture, and with the automated on-boarding process, you can save time and invest it in better and more crucial tasks for the growth of your enterprise.

Security

Manual hard copy records are prone to risks and damages. Keeping the probability of data theft in mind, it will not be a sensible choice to continue with the same age-old conventional method of on-boarding new employees. However in the current digital age, with the help of an automated on-boarding solution, you also get access to numerous security tools and features that safeguards your data from any form of harm or theft.

You can authorize exclusive security credentials to your team and keep a check over the list of people who access the cloud-based company data including the on-boarding information of the newly hired employees.

You can also read Do SMBs, SMEs, and Startups need Automated Solutions?

Juntrax Office Management Solution provides automated employee on-boarding Solutions.

It allows you to:
  1. Automate the on-boarding process and give it a simpler and more effective outlook
  2.  Make the on-boarding process transparent and develop better communication between the admin and the employee.
  3. Reduced hiring cost and save time
  4. Improve the on-boarding experience for applicants and leave an impactful first impression.

Automated Employee On-boarding Solution

Wondering how to automate the on-boarding process for employees?

Here are 3 easy steps for on-boarding new employees with Juntrax Office Management Solution :

Single-click initiation of the process:

The on-boarding process begins once the applicant accepts the offer and is willing to move forward. The manager starts by setting up ‘New Employee’ into the Juntrax portal which instantly sends a notification to the new employee providing access details to a secure portal. The manager can set deadlines for form submissions, activate push notifications, and keep the employee posted on any changes to the start dates, etc.

Details submission by the applicant

The new applicant can fill out forms on the Juntrax portal and submit them to the manager directly. The candidate is provided with the information on the list of requisite documents required such as ID cards, experience letters, etc at the time of joining, thus easing the on-boarding process without any confusion or hassle.

Review of the application of newly hired:

After the applicant fills out and submits the requisite documentation, the manager reviews the application of newly hired on the Juntrax portal. After the checklist verification process is complete and all the required paperwork is approved then he can proceed further to convert the applicant into an employee.

onboarding new employees

Conclusion

Juntrax’s Office Management Solution will not only benefit newly hired employees but it will also be helpful for managers, the current employees, and the business venture as a whole.

 

Crafted By: Aditi Srivastava

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