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Build a Virtual Onboarding Process using HR Tech

Onboarding is the very first impression of a company in front of their employees. It builds the foundation of the admin & employee relationship and introduces the newly hired employee to the work culture of the office. As essential as the process is for the company, it is equally tedious and time taking when performed manually. However, with all the technological innovations, onboarding is now easier than ever, with cloud-based onboarding software. This software automates the process and offers numerous tools and features for the simplification of all procedures involved in onboarding.

What is Virtual on-boarding

In current times, virtual onboarding has become the need of this hour. Companies are trying to sustain their work culture by switching to remote working. This has urged them to change their hiring and onboarding from the conventional offline discourse to an online mode. Virtual onboarding refers to completing a newly hired employees’ onboarding process via the internet platform. This includes collecting their information like their identity card, address proof, account details, authentication documents and other required paperwork, online.

Virtual onboarding covers the following steps –

The HR manager informs all the newly hired employees about legitimate and policy-related information.
The HR manager ensures that the newly hired employees are instructed about the expectations of the company from them.
The HR manager directs the newly hired employees about the organizational values and norms of the company and their policies.
The HR manager connects all newly hired employees through information networks for easy communication and coordination.

You can also read –How to onboard new employees in 3 easy steps in this digital age!

What is HR Tech

Managing the onboarding process falls under the rules carried out by the Human resource department conventionally the Human resource department work in an offline mode and all the processes were carried out manually by the HR team. However, with improving technology manual labour was replaced by technology and software. This technology which allows all the processes to get automated and form a convenient and transparent platform for the communication between the admin and employee is termed as HR tech. Juntrax by Juntrax Solutions is an example of an HR software which carries out smooth onboarding of all new employees and allows the self-service platform to simplify the process of uploading and verifying the information.

How to build a best in class virtual onboarding process using HR Tech

It is important to simplify the process of onboarding for all newly hired employees. A well-managed HR tech onboarding system gives the following advantages –

It saves time by increasing the speed of the processes and allows the employee to take on their responsibilities soon.
It saves the company from spending extra as the software does not require any added resources. It is the perfect substitute for a dedicated HR team and can easily be handled by an individual having basic IT knowledge.
It gives a professionally perfect head-start to the employee and builds a good image of the company.
It allows transparent and convenient work discourse.

Read our blog Is Automated On-boarding a Boon or Bane?

Here are a few steps you can take to provide a seamless onboarding to your employees –

Conduct an ice breaker session amongst your employees.

Conduct sessions where you introduce your newly hired employee to your already existing team. This will enable them to interact with the team and get better and more comfortable insight into the company.

This also assists them to learn more about the business by conversing with employees in other departments and gaining a profound understanding of the functions and responsibilities of their colleagues.

Keep communicating with them and record all the issues they encounter

It might happen that a lot of your employees might not be accustomed to the virtual onboarding setup. In order to make sure that each of your employees is having a convenient and simplified onboarding experience. Make sure that you communicate with them actively.

Mentor them

Do not presume that your employees are aware of the processes and steps required to fulfill the process for example they might encounter issues in uploading the documents for understanding what information should be filled in what field. Help them out by resorting to ways like screen sharing for having a real-time conversation over calls.

Conclusion

To simplify your virtual onboarding process you can look for various software available in the market. Juntrax by Juntrax Solutions is a common name when it comes to trustworthy and premium quality HR software for virtual onboarding. It offers a plethora of features and tools which will help you experience a seamless and convenient onboarding procedure. Find more information about the onboarding features delivered by Juntrax by booking a demo with us – Link

What is Management by Objectives (MBO)

Management by objectives (MBO), as the name suggests, is a method of enhancing the way in which the company goals and strategies are understood by the managers and the employees.

Research conducted at the Harvard School of Business states that over 95% of employees actively working in a company tend to stay unaware of the company’s goals, protocols and strategies.

This gap between the company’s work strategy and the employee’s understanding of it leads to a state of inefficient work output and lack of dedication. Management by Objective appears to be the best method to resolve this issue.

In this article, we will explore the meaning of MBO, the steps involved in processing MBO and its advantages.

What is MBO?

MBO stands for Management by Objectives.

MBO is also known as Management by Planning (MBP). The book ‘Practice of Management, published in 1954 was the first time when the term was introduced to the world by Peter F. Drucker and gained popularity over the years.

Management by objectives (MBO) is a strategy based model designed to enhance the overall productivity and performance of a company. In this method, the company defines a clear set of objectives that are addressed and adhered to by both the management and the employees.

How does MBO help an Organisation?

Management by Objective (MBO) assists managers in systematically updating, assessing and assigning tasks to their employees by considering the goals of both the individual and the company. Particular tasks are allocated to each employee and their work status and progress are monitored on a regular basis.

MBO is all about planning, constructing and executing a particular set of actions dedicated to certain goals. These actions are coordinated to the working teams with complete transparency to prevent confusion and errors. A time frame is assigned to each action plan and regular performance assessment infuses discipline and punctuality in the workspace.

Another benefit of MBO is that it serves as a base for contemplating bonuses, increments, appraisals, promotions or demotions.

Management by Objectives works on the principle of SMART. SMART is a mnemonic that stands for –

SMART objectives are:

S- Specific

M- Measurable

A- Achievable or Attainable

R- Relevant

T- Time-Bound or Time-limited

These are factors that must be kept in mind while formulating management objectives for a business venture. The SMART strategy will guide you in formulating a plan that aligns individual goals with the company goals.

Management by Objectives Process

MBO is an essential procedure for the benefit of an enterprise. In order to enjoy its advantages, it is important to implement it in a correct manner.

There are 5 major steps in the MBO process. These steps are-

Step 1: Setting organizational objectives

In the first step of MBO processing, Management by Objectives concentrates on either setting, revising or amending organizational objectives. The objectives being assessed require to be measurable and attainable. The most important factor to be considered is the relevance of the goal to the company’s ultimate mission.

Step 2: Setting individual objectives

The second step in MBO processing is to align the organizational objectives of the company with that of the employees. The SMART strategy will guide you through this step.

Step 3: Measuring performances

Step three is all about assessing the employees and giving them the liberty to plan their individual objectives. So far the administration did all work for them, now is the time to give them the control. This acquired ownership will give them a sense of responsibility, dedication and motivation to achieve their goals which will ultimately benefit the organization.

Step 4: Evaluating performance

In the fourth step, the emphasis is on regulating and monitoring the work progress of employees. It is aimed at ensuring that the mechanism is going smooth and the work output is on track with the formulated work structure and deadlines.

Step 5: Rewarding employees

The last step is the evaluation step. Here the managers need to prepare a list of their best-performing employees and reward them for their dedication and good work. They can also prepare a list of under-performing employees and give them constructive feedback and suggestions to improve their work. This brings in healthy competition in the workspace and motivates employees to give better work results.

How does the process of Management by Objectives work?

Management by Objectives (MBO) can be exercised in many ways. It is all about deriving specific goals and leading the company on the path of success. There are many renowned companies like Google, Puma and Apple, that use MBO to improve their work output and performance.

Management by Objectives is a functional strategy and does not interfere in the execution processes of the set goals. It is a result-oriented strategy and focuses mainly on the end result.

You may also like to read : What is Performance Management System ?

The manager plays an important role in deducing the strategic objectives of the company. These goals are all based on an estimation of conceivable goals within a specific time frame. This highlights the role of a manager as an essential component in the successful implementation and output of MBO.

Advantages of Management By Objectives

Efficient Management

Management of a company is said to be efficient when the work output of their employees is higher than the capital and resources that are invested in the input. In the absence of proper management, this efficiency suffers a backlash.

Companies that work with MBO as a part of their strategic planning, witness better productivity as their employees have a better understanding of their goals and a better work structure to follow.

You may also like to read : What is Talent Management?

Effective Planning

Planning is aimed at creating a framework that guides the company in initiating every important step towards strengthening and widening its business. Good planning automatically shows its impact on the overall performance of the enterprise.

With the help of MBO, planning becomes easy and presents a clearer picture of instructions, expectations and goals to both the company and the employees.

Goal Setting

Setting a clear set of goals allows the managers and employees to plan their action strategy around their primary objectives. This invokes a sense of awareness and allows the employees to make better decisions after measuring the work assigned to them and the time given to complete it.

The Management by Objectives strategic model allows goal setting with mutual involvement of both the management and the employees. It gives everyone a say in the process and allows them to get a clear picture of the company’s ultimate goal.

Conclusion

If an enterprise implements the Management by Objectives (MBO) strategy in an effective manner, they can transform the working of their company considerably. MBOs allow companies to generate ideas, experiment and solve tricky problems. MBO has the power to boost the performance of companies and enhance their productivity by working on the basic understanding of their goal and their entire mechanism.

What is the future of work?

Introduction

Human Resources and Artificial Intelligence have been perceived as two different entities for the longest time. These terms have crept up in corporate debates that ponder upon the advancement and betterment of the industry.

Covid-19, however, turned our heads towards an entirely different tangent than the “HR vs AI” one. When all the companies operating offline were shut down due to the pandemic, Human Resources and Artificial Intelligence joined hands to produce office management software like HRMS, ERP, Attendance Management Software and many similar software systems that aimed at automating office management processes.

Now that we discuss the future of the corporate world, we can not skip our experience of the recent past and present. Most of the large, medium and small enterprises switched to cloud-based automated software in order to sustain their businesses. Right from shortlisting, hiring and onboarding to allocating tasks, training and monitoring employees, HR has joined hands with AI to assist companies in staying on track and making the best out of the current situation.

Will AI take over HR?

AI and HR managed to rescue companies from a point of complete chaos and doom. However, people are still sceptical about AI taking over manual labour and HR. This is where most of the companies draw a line. On one hand, where AI is instrumental in streamlining all complex processes and allowing companies to function in a remote and flexible setup, on the other hand, companies address the fact that HR and manual workforce is as important as automated assistance.

The purpose of AI is to inculcate convenience in HR and HR processes, and corporate structure is recognizing and using it for the same.

Benefits of the AI and HR Alliance

As discussed previously, we know how the AI and HR alliance has proved to be a blessing for companies struggling to get back on track and stay functional during the pandemic.

This alliance came with numerous benefits and some of its benefits are-

Shortlisting Resumes

Collecting applications, assessing them, shortlisting resumes and contacting them are the basic recruitment procedures that are carried out by all HR departments while looking for new talent that can be added to the company.

While the process requires human supervision, it becomes quite tedious to assess each resume individually. But with the help of the glorious alliance of Artificial and Human Resources, the task becomes easy and quick. AI simply scans the resumes to filter the unqualified candidates and identifies the ones whose resume seems fit for the job. This omits any possibility of overlooking or missing the applications and ensures a bias-free, practical list of shortlisted applications.

Employee Queries and Feedback

Taking regular feedback from employees is a very important and healthy practice to formulate a productive and satisfactory work environment. Instead of going around and having one on one conversations with the employees, managers can now simply turn to AI for assistance. Periodic feedback sessions can be conducted with the help of automated survey tools and employee pulse surveys that formulate questions and produce reports based on the collected information from the employees.

These surveys can also be kept anonymous in order to safeguard the employee and allow them to give fearless feedback. Managers can also frame surveys with specific objectives to gain information regarding particular departments, processes and projects. Many companies also have the facility of chatbots in order to cater to the confusions and queries of employees without any restriction of time, location or availability of the manager.

Skill and Career Development

Many thriving companies give the credit for their success to the skill set and excellence of their employees. These skills however are not just the ones that the candidate brings with them at the time of their hiring. Companies invest a good amount of their time and capital in ensuring that their employees get regular training, instruction and professional development. These are important to build an environment that promotes dynamic growth for their employees.

Artificial Intelligence allows employers to source the required module and skills from platforms that allow flexible learning that can easily be monitored and tracked by the manager.

Scheduling

Planning meetings, client sessions, follow ups, team bonding exercises and skill development seminars are an essential part of the work structure of every enterprise. However, it becomes difficult for the managers to maintain a track of each meeting and keep up with the entire team.

This is where AI comes to the rescue. With the help of SaaS technologies like Google Calendars, Slack and Trello, managers can create a detailed list of the upcoming schedule and simultaneously coordinate with their employees to stay on the same page. This also allows them to keep a track of the time invested in company events, meetings, seminars and other activities to ensure that the time allocated for projects and tasks does not get compromised.

Conclusion

The HR and AI alliance is the future of work. It is the perfect combination that allows enough flexibility for corporate structures to mould and adjust themselves as per their requirements and conditions. Artificial Intelligence and Human Resources are both indispensable pillars of our work culture and with every diverse situation like the current pandemic, they will continue to prove the value and potency of their alliance.

Importance of Organizational Behaviour

The Importance of Organizational behavior-Introduction

The Importance of Organizational behavior has been a part of workspace and HR discussions in the contemporary setting. It reflects how the employees conduct themselves personally and professionally in a workspace. The internal work dynamics and equations that employees share with each other, their managers, and their company play a major role in carving the success of the organization.

Good organizational behavior is essential to understand the nature of the employees and motivate required changes positively. It sets the foundation of trust, communication, and collaboration in the organization.

Importance Of Organizational Behavior

As discussed earlier, organizational behavior directly affects the work environment. It drives the company dynamics effectively both internally and externally.

Given below are some reasons that highlight the significance of organizational behavior-

Skill Enhancement

A workspace with decorum and mutual respect promotes an environment of professional growth for employees. Managers can study the of all their employees and accordingly come up with activities, workshops, and upskilling ideas for them.

It promotes their ability to learn more, assess their skills, and utilize their knowledge for better productivity.

You may also like to read : Ways to make your Workforce more Adaptable

Assessing the consumer behavior

With a well-organized work structure, a company can build a firm grasp over its customers. They can pay attention to the needs, feedback, and experience of their buyer and work towards building a better seller-consumer relationship. It also increases their overall sales and leads to a hike in their profitability.

Employee Motivation

Organizational behavior directly reflects the motivation that drives the team to achieve their goals and efficiently complete the work assigned to them. Managers can assess this behavior and accordingly come up with incentives that stimulate more employee dedication towards the company.

Assessing Employee Nature

Organizational behaviour speaks a lot about the nature of an employee. This in turn helps the HR communicate better with the employee depending upon their introvert, extrovert, motivated, or lazy personality.

Planning Organizational Events

Studying organizational behavior at a workspace allows the company to plan events that are required for the team to function in a more coordinated and efficient manner. From monthly team meetups to individual follow-up sessions or group exercises, managers can come up with better schedules and ideas, once they are aware of the organizational behavior at their office.

Better Work Environment

Organizational behavior helps in creating a professional and ethical workspace for every member of the office. It influences the newcomers and motivates the current staff to follow decorum and do their part in maintaining an ethical work environment.

You may also like to read : Why HR Management System is beneficial for an Organization

Better Resource Utilization

So far, we have established that organizational behavior allows the manager to get an insight into the work style and approach of an employee. Admins can use their insight to allocate resources to the employees and provide them proper assistance for optimum resource utilization and better results.

Impact of Organizational Behavior

Organizational behavior has many positive impacts on a workspace. Some of these impacts are-

High Morale

Every individual working in a company has a unique experience and brings different skills to the table. Prominent companies all around the globe use organizational behavior to facilitate their employees with tools and assistance that help them polish their potential and yield better results. Creating a work structure where the uniqueness of every employee is celebrated, empowers the company to streamline talent and encourage employees to take charge and build a diverse yet synchronized work environment.

Work Performance

Some employees might bring in a positive and vibrant attitude to the workspace, while others might inculcate negativity through rudeness. In any case, the organizational structure would render the dynamics of the office. Admins can detect the changes through a potential change in the work productivity and cooperation of the employees. Work performance is therefore directly linked with organizational behavior.

Comfortable workspace

A well-maintained workspace is not just a result of harmony and work ethics. The density of an office also plays a major role. The ratio of space to employees must be kept in mind while hiring employees and planning the office formation. Openness is another factor that must be kept in mind. An open workspace with a soothing ambiance promotes the feeling of calmness and therefore creates a peaceful environment.

Conclusion

An organized business fosters work efficiency and productivity for the entire work structure. It leads to smooth administration and functioning on all levels of the organization. It also boosts the profits of the business and helps it attain a stunning image in the industry.

Every employee dreams of working at a company where they are equally appreciated and given a chance to grow both personally and professionally. Organizational behavior aligns these expectations with company ethics and administration. Once an enterprise starts paying attention to its organizational behavior and work towards improving it, nothing can stand in its way of gaining success, respect, and great productivity.