How to onboard new employees in 3 easy steps in this digital age!

On-boarding new employees is a very important step for the employer as well as the employee, before starting off their work and becoming an integral part of the team.

No matter what the size of your business is, a lack of a well-defined on-boarding procedure can cost you more time, money, and even the trust of your new employee. As the first impression that even the organization gives can be critical in the overall employee engagement.

In the current digital age, companies have upgraded to automated on-boarding solutions instead of the old conventional ways of manual on-boarding. This provides more transparent communication between the employee and the employer. It helps in integrating the new candidate into the team, in a better and more efficient manner.

Benefits of Automated On-boarding process 

Many enterprises are rapidly switching to an automated on-boarding process. Here are some of the most prominent benefits of automated on-boarding solutions –

Cost benefits

According to a report, the average cost per hire can range between $500-$4,000! This is calculated by combining the cost of total hours for doing on-boarding paperwork and time spent to do administrative tasks.

However, one can minimize this cost by breaking the employee on-boarding process into simple steps and automating solutions that can remove the age-old process of endless emails and long spreadsheets. Automated on-boarding solutions provide dual access to both managers and applicants, making it easy and highly secure for both parties to submit information.

Now a candidate knows what exactly they need to deliver before joining the company along with their document list, verification, and other details along with their responsibilities lists for which they are aligned. This also helps in saving on the cost of extra labor and resources.

Save time

Keeping in mind the amount of time spent on completing and managing the process of each employee, you can notice that a considerable amount of time and resources are occupied. But with an automated on-boarding solution, this time is saved by the predefined interface which can be accessed easily by the employee to update their own data. This can be viewed by the admin and edited by both the employee and the employer at any point of time.

Time is the most essential commodity for any business venture, and with the automated on-boarding process, you can save time and invest it in better and more crucial tasks for the growth of your enterprise.

Security

Manual hard copy records are prone to risks and damages. Keeping the probability of data theft in mind, it will not be a sensible choice to continue with the same age-old conventional method of on-boarding new employees. However in the current digital age, with the help of an automated on-boarding solution, you also get access to numerous security tools and features that safeguards your data from any form of harm or theft.

You can authorize exclusive security credentials to your team and keep a check over the list of people who access the cloud-based company data including the on-boarding information of the newly hired employees.

You can also read Do SMBs, SMEs, and Startups need Automated Solutions?

Juntrax Office Management Solution provides automated employee on-boarding Solutions.

It allows you to:

1. Automate the on-boarding process and give it a simpler and more effective outlook
2.  Make the on-boarding process transparent and develop better communication between the admin and the employee.
3. Reduced hiring cost and save time
4. Improve the on-boarding experience for applicants and leave an impactful first impression.

Wondering how to automate the on-boarding process for employees?

Here are 3 easy steps for on-boarding new employees with Juntrax Office Management Solution :

Single-click initiation of the process:

The on-boarding process begins once the applicant accepts the offer and is willing to move forward. The manager starts by setting up ‘New Employee’ into the Juntrax portal which instantly sends a notification to the new employee providing access details to a secure portal. The manager can set deadlines for form submissions, activate push notifications, and keep the employee posted on any changes to the start dates, etc.

Details submission by the applicant

The new applicant can fill out forms on the Juntrax portal and submit them to the manager directly. The candidate is provided with the information on the list of requisite documents required such as ID cards, experience letters, etc at the time of joining, thus easing the on-boarding process without any confusion or hassle.

Review of the application of newly hired:

After the applicant fills out and submits the requisite documentation, the manager reviews the application of newly hired on the Juntrax portal. After the checklist verification process is complete and all the required paperwork is approved then he can proceed further to convert the applicant into an employee.

Conclusion

Juntrax’s Office Management Solution will not only benefit newly hired employees but it will also be helpful for managers, the current employees, and the business venture as a whole.

 

Crafted By: Aditi Srivastava