Automated Solutions Archives

Role Of AI In Employee Wellness

Advancements in technology are changing with every passing second, it is not surprising that Artificial Intelligence (AI) is foreseen to shape the future of work. Employee well-being through AI has many dimensions that can change the whole approach towards building a healthy and efficient workplace.

AI has been actively demonstrating its global transformation capabilities, and over the past few years, it has been shown how it can affect and improve human resource management. Over the past decade, companies have received applications for using AI to reduce employment and staff statistics bias.

These further assist in understanding their capabilities and automation of HR operations to minimize the additional burden from the human resources department.

Employee well-being with AI, especially managing mental health in the workplace, is one of the most critical and pressing issues. Nowadays, employers know that the mental health of their employees is essential to keeping the employee’s work experience wholesome.

Numerous studies have also shown that employees are now considering their future careers based on the employee experience that they get from a company. Depending upon this experience, they decide whether or not they wish to continue working in the organization.

Moreover, a culture of well-being yields high returns in terms of work output and utilization of the work potential of an employee and the overall workforce.

Diversity and Equality

As many companies face social or legal consequences regarding employee diversity, employers are focused on building inclusive workplaces. Women indeed hold only a quarter of the top business positions, and whites own two-thirds of Fortune 500’s top corporate positions in Europe and America.

The use of AI technology in selecting and hiring talent can ensure a good selection of skills. Similarly, it can measure discrimination in ongoing performance reviews and compensation policies. AI can make sound decisions without racial or gender-based bias that deliberately or unintentionally influences human decision-making.

Organizations thrive in diversity, as different perspectives and backgrounds serve as an essential asset that contributes to growth and development. In addition, these technologies will ensure that companies employ the best talent, as prospective employees are rationally evaluated only in terms of skills and qualifications.

Concerning employee health, using these methods can give businesses more significant benefits, enhance morale and improve corporate culture. Most people would like to be proud of working for a socially responsible organization. Employees will feel encouraged to know that they are valued based on their capabilities and talents.

Improving Response

Another significant improvement provided by AI technology is the ability to reduce the time spent on response loops between lower-level employees and top-level managers. Simple methods of response collection contain ineffective practices, such as the physical distribution of research and manual analysis. These methods tend to make an unintentional human error and require a lot of time, and, as a result, produce a minimal impact on job knowledge.

However, with digital distribution and research analysis, staff feedback can be collected and evaluated over a period of time. Although digital feedback collection is already a widely used practice, there is a promise of greater efficiency in using AI.

The power of AI makes digital feedback and survey collection swift and convenient. In this way, less time will be spent evaluating responses, and more time can be devoted to making changes to improve job knowledge.

Customizing Wellness Plans

AI has the potential to impact the healthcare industry by contributing to improved performance in employees’ lives through customization. Technology can differentiate participants, depending on their personality and preferences, and provide a better user experience. New initiatives can increase people’s goals or individual motivations to encourage them to participate actively.

Fitting Financial Decisions

Employees are often in a conundrum, making an informed decision to obtain the best of their health benefits. While the availability of options for this decision is personal, many employees are unsure of how to use it to their advantage and end up making a bad call for judgment.

An AI-based decision-making system, designed to analyze employee health risks and financial information, will help them make informed decisions and choose the proper health and benefits package. It provides recommendations to employees on what best could be done for them, thereby improving their knowledge and financial security.

Wear Technology Developments

Wearing technology has become an essential part of modern health maintenance for many employees across the globe. These devices can track users’ heartbeat, their walking distance, and how many calories they burn.

It is reasonable to assume that, as the popularity of portable devices increases, the technology behind them will continue to improve. While it is difficult to predict exactly where this technology is headed, many believe that wearable devices will eventually be able to interpret human emotions accurately.

Using this professional position in the healthcare industry may be resourceful in empowering employees to manage their workday well, for example, determining the source of their stress or knowing when to take a break. It will primarily give people the ability to improve their mental wellness constantly.

Conclusion

Innovations around the lives of employees will help to achieve the best results. AI has begun to integrate with many current health efforts, and its growing presence increases the expectation of wellness being achieved on a broad scale.

Is Automated On-boarding a Boon or Bane?

Is Automated On-boarding a Boon or Bane? This question always comes to mind after AI has started spreading its roots in the industry.

Artificial intelligence and automated work environment have grown tremendously over the past few years. Automation is the latest trend in the performance of the modern work environment. It has gained momentum in all sectors with the advent of modern technology, making great strides in the Automation industry worldwide.

While automation is becoming a part of the work environment, it is also revolutionizing the Human Resources departments. Companies are switching to automated assistance from software on the cloud.

However, it is a common misconception that the introduction of Artificial Intelligence and Automation will adversely affect the marketplace. While on the one hand, Automation and AI came up as a savior for companies during Covid-19, on the other hand, the technology is being viewed upon with doubts.

This article will specifically talk about Automation in HR practices like automated on-boarding and whether it is a boon or a bane.

Effect of Workplace Automation on HR

Human Resource is an excellent example of how Automation and Artificial Intelligence will affect businesses in the upcoming times. There are technologies like HRMS that are facilitating more straightforward ways to manage office management processes like –

On-boarding
Off-boarding
Asset Management
Timesheet Management
Payroll Management
Attendance Management
Leave Management
Project Management

While these processes were tedious and time-consuming when performed manually in the conventional setup, automation makes them swift and convenient. The time that was earlier invested in dealing with these processes can now be invested in other essential aspects that require more attention. It allows HR to focus more time on activities that may demand human interaction and judgment-based decisions.

These processes vary depending on the company and their requirements. Automation technology will automatically schedule tasks that will require human assistance in the system, thereby reducing manual tasks. This is one example where automation technology can be used to simplify complicated and time-consuming tasks.

As roles in organizations are redefined, the impact of automation on business will lead to improved customer experience, fewer costs and fewer errors. The result of automation is very beneficial for organizations, which create a greater need for AI job opportunities.

This change will not come overnight, so companies will still need human resources for jobs that require technical power, managing people and connecting with people.

There is a growing need for skills in cyber security, automated management, and artificial intelligence technology, all of which are related to automation. People with these skills are compensated higher than other categories of employment. This need is expected to grow and improve in the coming years.

Benefits of Automation at Work

Since the beginning of the first industrial revolution, the fear of losing jobs and machinery has been on people’s minds. But in reality, industrial change has created many job opportunities through increased productivity and efficiency. As a result, employees can remain optimistic in the face of automated technology backed by AI technology.

However, the need for self-renewal to stay updated with the latest advancements remains relevant. Automation technology aims to computerize and simplify repetitive tasks. This helps to increase staff productivity, overall resource efficiency, better customer satisfaction. It is clear that the first companies to adopt automation technology will be in charge of the market.

Automated On-boarding

Automated on-boarding is among the numerous HR activities that are being managed by software solutions like Juntrax. These solutions centralize the entire on-boarding process and allow both the manager and the new employee to have a smooth on-boarding experience.

The Benefits of Automated on-boarding Employee Self Service

When a company opts for an automated on-boarding solution like Juntrax, they get an option to provide employee self-service. Instead of relying on the manager to collect data from the employee and then feed it into the system, employees can directly update all the required information on the company portal. This saves the work delay in case the schedule of the employee and the manager do not match. Moreover, it lets the employee take responsibility and engage with the official portal.

Simple User Interface

One of the most prominent queries one has about automation is the difficulty of using the system. However, most of the automated on-boarding solutions like Juntrax provide a simple user interface. The portal is easy to use and has help sections to resolve the doubts of the user. Anyone with basic IT knowledge can use the interface without any hassle.

Remote Access

Most of the automated solutions work on a cloud interface. This makes it easy for the user to access the portal anytime they wish without any location or server-based restrictions. Moreover, the user can run the application on different device interfaces.

Conclusion

The use of automated techniques will undoubtedly have a positive impact and take HR relationships to the next level. HR does what people do best – thinking and being creative, promoting interpersonal and communication skills and ultimately building a better work environment. Freeing up more time for creative thinking and strategy formation is what automation facilitates.

Automation is a blessing for companies as more and more organizations embrace technology to simplify their operations and build better work dynamics in the future. The prospect of business seems promising, with organizations turning to automation firmly, bringing a new era of technological advancement to an already competitive market. Jobs like onboarding, when combined with automation, create a high-quality and robust work atmosphere. With the simplicity and resources one can get from automated onboarding, do you think it is a blessing? We believe so!

5 Ways To Overcome Challenges Of Remote Work

Remote work is not easy and managing employees remotely is even more difficult. However, in the current situation where gathering employees at the office might add to the danger of getting infected, Remote Work stands to be the most convenient and practical option for a venture to stay active.

What is Remote Work?

Remote work refers to the work environment outside the office or job location. Few companies have operated via remote work for a considerable time period over the past few years. This concept evolved with the growing IT companies’ digital revolution in the market. However, it has not been a very prominent work discourse in the mainstream corporate industry.

Why Has Remote Work Become Important?

Remote work has become the need of the hour during the COVID-19 pandemic. COVID-19 being a global health hazard has far-reaching effects even on the economy.

To implement social distancing, companies are following three types of work modes viz., total shutdown, remote working, and employees of essential services working on-site with extreme care. Most companies and businesses to continue their operations have given their employees the option to work from home.

In order to sustain the business from huge losses and cover-up for the losses that have been incurred, due to the long lock-down period, Remote Work has become the new normal for a lot of corporate enterprises.

Challenges Faced

Remote work has become an essential part of the business continuity plan for companies globally. This has also emerged as a challenge for companies having a lack of policies or protocols for managing their employees.

Here are a few issues that employees have to deal with while implementing Remote Work discourse –

Lack of supervision

Proper supervision ensures work quality and consistent workflow. Most managers complain that due to a lack of proper supervision often there is a loss of work. Without supervision, even employees struggle in maintaining the quality of work without guidance. Even tracking working hours is a challenge among teams.

Lack of information

Employees often complain about a lack of information regarding a project from their manager. This causes a lot of time to be wasted in to-and-fro communication to get the necessary information. The absence of information might hamper the quality of the project as well as employee performance.

Lack of attention

While working at home the attention is naturally divided among household activities unlike the focused environment at the office.

How to Overcome the Challenges Faced due to Remote Working?

Remote work is not easy and managing employees remotely is even more difficult. But following the 5 key measures, one may ensure productive remote work among employees.

Daily check-ins

Companies may use office management systems to have remote work clock-in. Also, teams should do a daily stand-up for the task assigned and its completion. This will ensure the focus of employees toward the measurable goals assigned.

Better communication tools to manage remote work

Lack of proper communication can lead to a state of confusion and chaos. This confusion can hamper the overall working of the enterprise. While managing through remote work organizations should have decent tools for written as well as video communication among teams for the smooth functioning of operations. This also inculcates clarity in conversation and gives an enhanced understanding of the work plan and team goals.

Better project management tools

To ensure zero redundancy in the work project management tool is of utmost importance in remote work. This gives a clear picture of the task assigned, its status, and billables to a client. The project management system comes with numerous handy tools for work tracking, report analysis, and client information.

You may also like to read: https://juntrax.com/blog/top-10-hr-trends-in-2021

Transparent work-flow

This is key for any organization for smooth operations that all policies, payroll, etc are openly shared across the teams. There is ERP system software that looks after automated maintenance of employees’ data, leaves management, and generation of payroll.

Build a happy work environment

The team must regularly talk apart from work as well to build a rapport and function like a family. Birthday celebrations and Work anniversaries should be group celebrations to involve everyone socially.

Arrange Easy access

It is important that you arrange for a medium to allow easy access to important information for all your employees. Cloud-based ERP software is the best means to build an easy and secure interface that can be accessed by all authorized employees with the required security credentials.

Conclusion

Employees must not feel neglected while working from home. Invest in the correct automation solution to derive maximum employee engagement on business avenues. Juntrax’s cloud-based platform facilitates managing and engaging remote employees working in multiple offices across the world.

Use Juntrax to remove the pain away from employee management, project management, timesheets, leaves, and payroll processing. Let us help you find more time for your core business activities by taking care of tasks that can be automated through our secured platform.

Ways to make your Workforce more Adaptable

Workforce Adaptability is the key when it comes to working on different projects and coordinating with different team members and managers. Each client is different and the main goal of an enterprise is to ensure a satisfactory and premium result for the client. But for the result to be great, the work which goes behind the completion needs to be at its best.

This can be achieved only via team coordination, proper job distribution, communication, and a comfortable work environment which would allow the team to adapt to the work discourse easily.

What is Workforce Adaptability?

Every employee goes through a period of discomfort when they enter a new job or join a new organization. This discomfort is not ideally connected to the company’s ability and management but it is a result of getting introduced to new surroundings.

Each workspace has its own set of regulations, rules, work environment, team bonding, and work ethics. It takes time for an employee to get used to these factors in order to work comfortably and utilize their potential to drive the company towards success. The same goes for old employees when they pair up with newly hired individuals.

Workforce adaptability refers to the employees getting accustomed to the work environment and coordinating with their colleagues. It is a very crucial factor to ensure that an employee has a comfortable, hassle-free, technically satisfactory, and positive work environment to make the best of their skills.

What is Workforce Adaptability in terms of Technology?

There are companies that have upgraded their work system to accommodate software and the latest technology for their better and convenient functioning. But it might be possible that the new systems and software become a bit overwhelming for the employees to adapt and utilize.

In such scenarios, it becomes a bit difficult for the employees to learn to operate the new system and focus on their existing job roles and ongoing projects. When the employee gets accustomed to the technology and software upgrades as a part of their work structure, it is known as workforce adaptability with respect to technology.

What can Employers or Organizations do to help!

An employer plays a crucial role in ensuring that their workforce gets accustomed to their work environment in all aspects.

Here are a few ways in which an employer can help their team:

Transparent Communication

Communication is an essential aspect of building good teamwork. It allows the employee, the team, and the admin, to get a better sense of the ongoing work. It also leaves no space for misunderstandings and miscommunication in terms of the project, their team bonding, and their work environment in general.

An employer should be approachable to all their employees. This allows them to communicate all their issues, discomforts, mistakes, and feedback without any fear or hesitation. It also gives them a space to discuss their ideas, inputs, and experience in a more elaborate and confident manner.

There is software like attendance management system, employee management system, and HR management which bring about the factor of transparent communication through technology.

Juntrax by Juntrax Solutions is a great one-stop solution for all office management processes like the ones discussed here.

Demo sessions

Introducing new technology empowers an organization to increase its pace in the ongoing race for success. But to procure the desired results, the resources must be used correctly. To ensure that all the employees are well informed about using and utilizing these resources the admin can hold demo sessions. Especially in the current times hit by Covid 19, companies went through drastic changes in terms of their work discourses and action plan.

It became difficult for a lot of employees to adapt to the new methods and get familiarized with the same. This was encountered via constant communication and demo sessions for explaining the concept and steps of using software for remote working.

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The same must be done by the admins to guide their employees through the ethics of their office, the regulations, work processes, and the company protocol. Demo sessions must be organized with enough time dedicated to questions and queries put up by the team members.

Progress reports

The admin must keep a check on the work progress and performance of their employees by formulating periodic progress reports. This provides a quick overview of their functioning to the admin and the employee. They can further deliberate on it and find out the weak points which affect their efficiency.

You can also learn about Why should a business use Timesheets?

Self-service

Switching to self-service systems allows the employees to take charge and develop a state of responsibility and attentiveness. It is these factors that strengthen their capacity to adapt to their work environment and utilize the best of their potential.

Software systems like Juntrax by Juntrax Solutions, include Timesheet management, attendance management, and employee portal which allow the employees to update, edit, and manage their data on their own. This helps them in engaging with the system and getting a better idea about it.

You can also learn about Why Businesses need ESS Portal?

Benefits of Workforce Adaptability

Workforce adaptability has the following benefits :

Ready to face diverse conditions
Better results
Work satisfaction
Professional excellence

Conclusion

Workforce Adaptability is a factor that does not only benefit the team or the manager but leads to a greater cause i.e. the overall working of an enterprise and its image in the market.

For your workforce to be more adaptable, well managed and convenient, you can install Juntrax by Juntrax Solutions. It will serve all your needs with respect to office management without any extra resources or requirements.

To know more about Juntrax book a demo now!