Juntrax

Do Small and Medium Enterprises Need Automated Solutions?

Every organization is built with the vision of scaling. A company beholds growth when it happens in an organized manner right from its birth. This reasons out the necessity to use one solution that automates the entire office management process.

Automation is rapidly changing the entire landscape of business throughout the world Every Small-Medium scaled Enterprise perceives that it’s time-consuming and expensive to implement a software automation solution, and the reason one does not choose to go this route.

The fact is, “Approximately 71 % of the time and resources of any business without automation is spent on planning and defining business processes as well as finding data for their day to day operations.”

Small Medium Enterprises(SME) are uniquely suited to take advantage of these benefits of automating the entire office management using a single platform. Automation being one of the biggest changes happening in the industry, it has vast advantages in simplifying the management process by reducing manpower, time, and resource. Here are some key reasons to choose an automated solution:

Top 3 Tips To Efficiently Manage Offices In Multiple Locations

ACCESSIBILITY:

It turns out to be an arduous task to store and track every employee’s data. Garnering and managing every applicant’s entire lifecycle of data such as hiring, on-boarding, terminating, rehiring, and retiring turns out to be very tedious process overtime. Automated systems allow SMEs to house their data in a secure cloud solution saving time and money as well as providing a reliable and secure option. Quick access to company data is essential to running and growing a business in today’s fast-paced global environment. Metrics for reporting and data on any facet of one’s business workflow is only a few clicks away with an office management system.

TRANSPARENCY

To run an organization efficiently, transparency between the manager and the employee also plays a great role. An office management system where both the employee and the manager are able to access and track pertinent data helps avoid unnecessary emails, phone calls, and streamlines the day to day operations.

On Juntrax, employees can have access to their data on their own secure portal giving them access to all their information at any time. Managers and Employers can focus on growing their business and provide transparency while remaining compliant with the new security and privacy laws like GDPR.

COMMUNICATION:

Communication between employees plays a very crucial role to run a well defined and smooth office management process. This will not only help the company stay organized but will also help in making an applicant an efficient employee from his day one by keeping him informed about his onboarding procedures and his job role. A highly competent integrated system is required to act as the bridge and fill the communication gap caused by actions like leave applications, timesheet approvals, address changes, and any other information which needs to be exchanged.

The Juntrax employee portal and manager portal provides this communication exchange with in-built emails, and notifications providing information to be exchanged easily and instantly.

Choose the best-automated solution

Small and Medium Enterprises can grow their organization by opting for an Office Management Solution that would effectively allow them to gain transparency, build communication and provide accessibility while allowing them to focus on their core business. The Juntrax Office Management Solution, helps you get your entire organization on one platform and effectively streamline your day to day operations efficiently.

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Good Office Management Can Build Great Team Spirit!

You will be surprised to know that employees in the US spend approximately 8.7 hours at work on an average workday in their office (A survey report by the American Time Use Survey). Do you really think all this time is productive and spent on doing the primary tasks only? Absolutely Not!

A new survey from AtTask conducted by Harris Poll found that U.S. employees at mid and large-sized companies only spend 45 percent of their time on primary job duties. So what about the other 55 percent of the time? This is the time lost in long email communication, lengthy approval processes and administrative tasks. And above all, it leaves employees feeling dissatisfied and unhappy because of time spent on their core job function.

IS THERE A SOLUTION TO BUILD GREAT TEAM SPIRIT AND INCREASE THE DAILY PRODUCTIVITY INDEX?

Team Work– Introducing a good office management solution can reduce the unnecessary administrative tasks to a large extent. Everyday jobs like timekeeping and leave management, and following up on approvals can waste productive hours of employees and managers.

For instance,if an employee wants to plan his leave vacation, he has to write an email and do multiple follow-ups with his manager to get approval.A smart and intelligent office management solution should send a notification to his manager allowing him to approve or disapprove the request quickly. Imagine the time saved at both ends through a simple but efficient process. Automating similar tasks and integrating them on a common platform will allow employees to concentrate on their core jobs, raising the productivity index for an organization.

Take another example – onboarding an employee into your organization. The manual ways of onboarding are too time-consuming, error-prone and leave the new employee feeling dissatisfied at the start of his job. Onboarding can be made easier with a self-service portal for applicant, employee and manager. Information flow is instant, central and organized.

You will be surprised to know that automation in day-to-day processes can improve the total productivity by 20-25% in organizations. (Source: The McKinsey Global Institute). The company can utilize that time in building soft skills or on employee development, leading to a collaborative team spirit and a much stronger enterprise.To learn about the benefits of automating onboarding process, check out our article – Benefits Of Automating Onboarding of an Employee

Let’s dig into how an intelligent office management solution can help build great team spirit:

A Centralized Source For All Information:

Introducing a centralized place for storing and accessing company documents can save an employee’s time and energy to go back and forth asking for information. He will be more informed about the job, can work on it right away and deliver as per the targets. This in turn will build his confidence in his new role, make him feel part of the team and dramatically increase his productivity index right from the start.

A Better Way to Work:

Great brands are made with great teams! But great teams can only be build by adopting efficient and productive ways to work together. In an organization, there are certain tasks that constantly require feedbacks, approvals, suggestions, and information exchange. An integrated platform that is simple, efficient and accessible to both managers and employees can bring close collaboration without loss of information. An office management solution should be capable to deliver that efficiently.

Increase Employee Satisfaction Index:

Teams go through continuous change – from hiring, onboarding, rehire and retire. There are endless steps involved that require coordination between managers and employees. If the process is not well defined and smooth, it is sure to bring friction at both ends. Manual processes are bound to stretch time spent on these small tasks, increase errors and leave employees feeling dissatisfied with the organization.

By automating and integrating these steps through a smart solution, a company can not only significantly increase output but also raise the overall morale of the employees.

Introduce Juntrax Office Management Solution to Your Business

Millions of teams suffer because of poor collaboration techniques and get disoriented easily. It’s time to get rid of old ways of doing work and bring a positive change. Don’t let your inbox get flooded with emails and calendars stuffed with back-to-back meetings. With Juntrax Office Management Solution, you can help your team get organized, collaborate together and be more productive at their tasks. For more informationon how you can bring a great team spirit and organize your workspace, book a live demo with us.
You can also drop your queries in the comments section, and we will get back to you very soon. Don’t forget to like us on Facebook, and LinkedIn page for more updates.

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Benefits of Automating the Applicant Onboarding Process

Is your “Candidate Onboarding Process” too time consuming and complicated?

Onboarding a candidate can be a long and tedious process for both the hiring manager and an applicant. The old/manual methods of onboarding a new candidate are too time-consuming, and increasing the chances of human error while tremendously decreasing employee satisfaction even before the job begins. Most onboarding steps are identical regardless the position of the new hire. So why can’t these initials steps of employee onboarding be automated?

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