Anjana Desai, Author at Juntrax

4 Most Popular Questions Professionals Ask About Timesheets

Timesheet Management

Learn how AI powered timesheets can help your employees be more productive and your organization more profitable

“Timekeeping is stuck in the 20th century. It’s basically a digital version of an analog method. Right now is the perfect time to reimagine how it’s done.

– Nick West, Chief Strategy Officer at Mishcon De Reya

Introduction

Time tracking is a major problem well recognized by most CXOs across industries and yet timesheets rarely get a lot of good press among employees. Who likes to sign tons of papers just to “prove” that they had put in a certain amount of hours in a certain project. However, timesheets, when seen from an analytical perspective, can be truly beneficial for both managers and their team members. The key is to choose the correct solution for your group, set up processes you can follow intuitively, and bolster it with progressing communication. In this article, I will share provocative reasoning as to why you need timesheets and a couple of examples of how AI can make time tracking easier for the employer and less painful for an employee.

Top 3 Tips To Efficiently Manage Offices In Multiple Locations

#1) What are timesheets?

Professional services are a billable hours-driven industry. It would be handy if we knew how much time is spent on project and by which resource. Timesheets contain pre-formatted fields in which daily tasks performed by each employee are filled. It not only helps Project Leaders and HR Managers, but it also helps the employees plan their day better. These timesheets when analyzed over a period of time helps us understand the current status of our projects as well as predict future manpower and cost requirements.

2) Are employees wasting time at work?

It is easy to complain that your employees are not working hard enough, however having the option to back that up with real insights is invaluable.

A recent study from sample aggregated form similar companies shows that:

• 65% of the employees waste 1 hour or less per day

• 25% of the employees waste 2 hours or less per day

• 10% of the employees waste 3 hours or more per day

Statistics even show that those born in the 1980s waste almost 4 times as much time as those born in the 1940s. Some may even extrapolate that with access to so many distractions and short attention span millennials waste the most time.

But who is to confirm such in-the-air judgments? A professional time-tracking solution helps bring accountability and drive maximum employee productivity.

3) How Artificial Intelligence can optimize time tracking?

Employees would rather take the time to justify a list of things they would want to do instead of filling out their timesheets. Make filling out these mundane things easier for your employees by using AI.

Here are some of the features that are most desired from AI powered timesheets:

Location-based time-tracking – A GPS sensor-enabled smartphone helps the automated time and attendance tracking of in-field personnel. This solution applies to all professional services companies that deploy manpower on client sites and also to organizations that deploy feet-on-street sales professionals.
Time spent on apps tracking – In our daily work, we often switch between applications and websites according to tasks. How much time did you spend on going through emails? Or attending meetings? Or graphic designing a new ad? We need to measure it to find out hours spent on each channel against business impact made.

Are Disconnected HR and Professional Services Automation (PSA) Softwares Hurting Your Employees’ Productivity?

4) What is the use of timesheet data?

Imagine a company with hundreds of employees where everybody working on multiple assignments and managers are responsible to control revenue, expenses, profit, capacity, utilization, and other metrics. Easy access to the daily fresh data about professionals’ hours is the major component controlling these parameters and forecasting future business growth and making correct decisions to your business now.

Business analytics and reports are required from timesheets for any consulting or professional services firm to accurately bill their customers. On a weekly or monthly basis, managers need to prepare performance reports answering such questions:

What is the current state of a project?
What will occur in the event that we roll out these improvements for the group?
How do project execution timeline, expenses, and billables impact the profitability?
How have past decisions affected KPIs?

Answers to all these questions can be provided by timesheet data.

Conclusion
Typically, a Timesheet module integrated into a cost-effective Office Management Solution like Juntrax is ideal for SMEs and startups. A good timesheet report would provide project-wise and team-wise time and cost analysis. Juntrax also offers to manage your project billables and invoicing on a single integrated platform. The benefit of tracking such man-hours is better project planning, cost planning, productivity analysis and predictable project deliveries. In essence an integrated timekeeping module increases employee productivity and company profitability.

Why having an automated payroll can grow your business!

The last week of any month is always challenging for any small business. There is a variety of work that needs to be completed in this span which may summarize the month’s business goals organizational performance. One can understand the pain of the sales & marketing team to complete the business targets or even the product & operations teams to deliver the business commitments. There is one more team that has a tough last week i.e. the payroll team.

Just imagine the amount of work involved in giving the sweet message of ‘Salary Credited’ to everyone on payday. Payroll processing in itself is quite a hectic process. It involves at least one dedicated person for the process depending on the size of the organization. Numerous hours and manual efforts are involved in calculating employee monthly payroll hours, deductions, earnings, and taxes. This traditional system for payroll processing can very well be summarized as unproductive at best.

Every business wants to advance its operations without depleting its budget on automated solutions. Yet, no business wants to spend a lot of money for the miraculous solution. In today’s fast-paced and pixel-obsessed world, there is an ever-increasing demand for solutions that use fewer resources, while increasing productivity and return on investment. An automated payroll system can solve a lot of this problem.

Some of the reasons below present why an automated payroll solution can improve business efficiency.

Reduced manual effort

As we know there is often one dedicated person hired in the HR team or finance team to manage payroll for the company. This dedicated person has various functions of managing the leave balances, deductions and tax calculations. Manually processing full and final settlements and compliance paperwork can be manually intensive. All of this can be streamlined with an automated payroll system.

Time saved

Processing hundred of pay sheets every month and verifying LOPs to calculate the payout in itself a tedious job. An automated payroll system not only processes all the data with a single click but the results of it are quite satisfying for the company. Time savings in itself allows the HR department to focus on more employee-centric activities.

Negligent errors

When so much manual effort is required in managing something calculations often leaves room for human error. As minor as zero can lead to a huge payroll blunder which often does happen. With an efficient automated payroll system, any kind of error is hugely reduced to almost perfection.

Transparency of the process

Often payroll processing becomes contentious with employees related to their work hours and deductions. With an automated payroll system, transparency is established across the organization as one can view their overalls in their employee screen. It is very important for an organization to build this type of trust factor with its employees for a productive result and culture.

Juntrax Payroll Processing is specifically designed for SMEs in India which can take care of Compensation Structure, Deductions such as TDS, PF, Professional Tax and Direct Payslip access for employees through ESS Portal. Employees can upload Investment Proofs for tax saving and HR can generate payment reports monthly, yearly or for a specific timeline. Its integration with the timesheet can auto-calculate the work hours or days and process it for the payroll.

Juntrax payroll helps businesses in their growth journey by providing a simple and easy to use automated payroll solution.

Book a demo today for more information. Also, stay tuned on our LinkedIn page for updates.

How to onboard new employees in 3 easy steps in this digital age!

On-boarding new employees is a very important step for the employer as well as the employee, before starting off their work and becoming an integral part of the team.

No matter what the size of your business is, a lack of a well-defined on-boarding procedure can cost you more time, money, and even the trust of your new employee. As the first impression that even the organization gives can be critical in the overall employee engagement.

In the current digital age, companies have upgraded to automated on-boarding solutions instead of the old conventional ways of manual on-boarding. This provides more transparent communication between the employee and the employer. It helps in integrating the new candidate into the team, in a better and more efficient manner.

Benefits of Automated On-boarding process

Many enterprises are rapidly switching to an automated on-boarding process. Here are some of the most prominent benefits of automated on-boarding solutions –

Cost benefits

According to a report, the average cost per hire can range between $500-$4,000! This is calculated by combining the cost of total hours for doing on-boarding paperwork and time spent to do administrative tasks.

However, one can minimize this cost by breaking the employee on-boarding process into simple steps and automating solutions that can remove the age-old process of endless emails and long spreadsheets. Automated on-boarding solutions provide dual access to both managers and applicants, making it easy and highly secure for both parties to submit information.

Now a candidate knows what exactly they need to deliver before joining the company along with their document list, verification, and other details along with their responsibilities lists for which they are aligned. This also helps in saving on the cost of extra labor and resources.

Save time

Keeping in mind the amount of time spent on completing and managing the process of each employee, you can notice that a considerable amount of time and resources are occupied. But with an automated on-boarding solution, this time is saved by the predefined interface which can be accessed easily by the employee to update their own data. This can be viewed by the admin and edited by both the employee and the employer at any point of time.

Time is the most essential commodity for any business venture, and with the automated on-boarding process, you can save time and invest it in better and more crucial tasks for the growth of your enterprise.

Security

Manual hard copy records are prone to risks and damages. Keeping the probability of data theft in mind, it will not be a sensible choice to continue with the same age-old conventional method of on-boarding new employees. However in the current digital age, with the help of an automated on-boarding solution, you also get access to numerous security tools and features that safeguards your data from any form of harm or theft.

You can authorize exclusive security credentials to your team and keep a check over the list of people who access the cloud-based company data including the on-boarding information of the newly hired employees.

You can also read Do SMBs, SMEs, and Startups need Automated Solutions?

Juntrax Office Management Solution provides automated employee on-boarding Solutions.

It allows you to:

Automate the on-boarding process and give it a simpler and more effective outlook
Make the on-boarding process transparent and develop better communication between the admin and the employee.
Reduced hiring cost and save time
Improve the on-boarding experience for applicants and leave an impactful first impression.

Wondering how to automate the on-boarding process for employees?

Here are 3 easy steps for on-boarding new employees with Juntrax Office Management Solution :

Single-click initiation of the process:

The on-boarding process begins once the applicant accepts the offer and is willing to move forward. The manager starts by setting up ‘New Employee’ into the Juntrax portal which instantly sends a notification to the new employee providing access details to a secure portal. The manager can set deadlines for form submissions, activate push notifications, and keep the employee posted on any changes to the start dates, etc.

Details submission by the applicant

The new applicant can fill out forms on the Juntrax portal and submit them to the manager directly. The candidate is provided with the information on the list of requisite documents required such as ID cards, experience letters, etc at the time of joining, thus easing the on-boarding process without any confusion or hassle.

Review of the application of newly hired:

After the applicant fills out and submits the requisite documentation, the manager reviews the application of newly hired on the Juntrax portal. After the checklist verification process is complete and all the required paperwork is approved then he can proceed further to convert the applicant into an employee.

Conclusion

Juntrax’s Office Management Solution will not only benefit newly hired employees but it will also be helpful for managers, the current employees, and the business venture as a whole.

Crafted By: Aditi Srivastava