Employee Management Archives

Reasons to Invest in Employee Management System

Businesses are growing at a rapid rate in every industry known to us. With the growing numbers of ventures, there is a growth in competition and the verve to step forward and make a mark. Employee Management System is one medium which will help you increase your pace in the race for success. In this article, we will discuss the reasons why you must invest in an Employee Management System.

What is Employee Management?

Employees are the most important asset for every corporation, thus it becomes really important to manage them in an efficient manner. The entire procedure of looking after the numerous facets related to office employees, all the way from sustaining their documents to maintaining a track of their day-to-day work and governing their performance is recognized as Employee Management.

Conventionally, the process of Employee management was supervised by a whole HR team especially appointed for the purpose, but with the latest software advances in the market, supplementary means like on-premises software, digital HR setups, and Employee Management Software has gained prevalence.

What is an Employee Management System?

EMS stands for Employee Management System.

An Employee Management System is a software setup that assists an enterprise in managing various tasks like generating payroll, tracking employee attendance, managing leave applications, and other such roles related to office employees and their management.

What are the Benefits of Employee Management System?

Cost-effective

Employee Management covers numerous aspects. From generating payroll to looking after leave records and attendance, there are several tasks that come under Employee Management.

With Employee Management Software, all these tasks are performed at a single platform with professional conduct. Instead of hiring an entire team of employees devoted to managing these tasks, your company can save a lot by simply investing in Employee Management Software.

Time-Saving

Employee Management Software tends to perform numerous actions simultaneously and can be used by multiple users at the same time. This integrated platform allows different tasks to run simultaneously which in turn saves a lot of time and effort.

Accuracy

The Employee Management Software automates all calculations, from payroll generation to calculating the attendance percentage of every employee. Manual calculations can be doubtful, especially while looking after a large number of employees. The Employee Management System removes the chances of errors and guarantees a hundred per cent accuracy

Security

Unlike hard copy data, soft copy documents have a better scope of accessibility and safety. With the Employee Management System, all important data is stored in a cloud-based interface which can only be accessed by entering authorized security credentials. Employee Management System comes with many tools and features to save data from cyber theft and form a back-up for emergencies.

Flexibility

There are many software systems in the market, which are compatible with a few selected system interfaces. But software like Juntrax by Juntrax Solutions come with a flexible design that can be accessed over all kinds of systems and devices.

Remote access

Unlike other resources and software which can only be accessed on office systems, the Employee Management Software can be accessed outside office locations. It allows remote access and thus makes it easier to access essential data, update information, edit details, and keep track of the overall functioning of the team.

Problems encountered in the absence of an EMS

Tracking work status

To ensure that the best of every employees’ potential is utilized for the growth of the company, the manager needs to keep a track of their work status. Maintaining track of every employees’ work status can be a tiring job when conducted manually. This becomes even more difficult when the data needs to be accessed outside the office settings.

Communication

There are multiple aspects which require prompt communication regularly. These include employee dilemmas, project synopsis, customer details and logistic regulations. It becomes extremely problematic for the admin to retain an adequate record of the details and inquiries conveyed to them. With the current pandemic situation, this issue has evolved to another advanced level.

Maintaining Data Records

Every company has stringent strategies for filing employee data. From the on-boarding details of a newly hired employee to the time until they are a part of the company.

Conserving data records of every employee can be a sensitive task. Information like their leave records, data updates, payroll records, expense invoices, reimbursements, and many more documents need proper care and conservation. The slightest error in any of this can lead to a situation of confusion and errors.

Features of an EMS

The paperless on-boarding process for employees

Maintaining hard copy files for storing employee records is an important yet monotonous job, especially when performed manually. But with an Employee Management Software, this job can be done within a few seconds. This software brings an endurable, convenient, and paperless alternative for organizing the entire employee on-boarding system.

Easy Hiring

Juntrax Employee Management Software comes with the feature of a checklist enabled hiring process. The software comes with a checklist enabled hiring process that assists the employer in maintaining a well-structured database for all necessary documentation in the form of check-boxes. The employer can customize, create, edit, and remove the check-boxes as per their comfort and requirement.

Employee Self-service

The Employee Management System provides a simplified interface for the employees to enter all their data on their own. This not only saves time but also authorizes self-service for the employees. The employees can easily access the employee portal from any convenient place, at any desired time and update their info, add details, upload files, and perform other such tasks without any assistance.

Combined Document Management

Employee Management Software allows the admin to authorize other team members and managers to develop documents, edit them, and view them. Depending upon the requirement of the team, the admin can yield document access to the manager, the heads, or the team members.

Conclusion

An Employee management system aims at providing a professional, transparent and user-friendly space to the company. It boosts the management of the enterprise and provides unmatched results without any additional costs or requirements.

Juntrax by Juntrax Solutions is a leading example of premium Employee Management Software. It comes with a huge range of tools and features which will empower your business and help you in utilizing the potential of your workforce at their best.

Can You Seamlessly Manage Employees On The Client Site?

If you are a staffing company or a global outsourcing firm, you need a solution in place that keeps your team connected, and coordinate with them while employed at client sites.

Advanced Technology and globalization has brought more and more businesses to work together across the globe. In order to meet their workforce requirement, often organizations partner with staffing or outsourcing companies to hire contract employees at their workplace. This allows the client to employ high-quality talent without a full-time employee on their payroll. On the other side, the staffing companies can send their skilled workforce to various client sites at multiple locations.

If you are a staffing company or a global outsourcing firm, you need a solution in place that keeps your team connected, and coordinate with them while employed at client sites. Similarly, your Client requires an efficient system to handle tasks related to the employees on his site. Reviewing timesheets and sending approvals, issuing entry badges and security access, and extending or disapproving contracts should all be done in a seamless manner so that there is no communication loss between you, your client and the employees.

5 Ways To Overcome Challenges Of Remote Work

Lets look at the common pain-points in this situation and how you can resolve them:

Lack of transparency/incorrect billing – For a healthy work environment it is critical that the Client is billed correctly and employees are paid on time. A centralized office management system will give access to both parties to log in and enter the information in a timely manner. But in most cases, an important communication, related to extra hours or reimbursements submitted by the employee, is missed out leading to incorrect billing. It not only makes the employees dissatisfied but also doubles the time for correcting the errors in payroll processing. The solution is a centralized system that is accessible at both ends where the Client is able to verify employee timesheets well in advance of the payroll cycle.

On-time approvals and extensions – Keeping everything on an email, especially contract approvals, is not an efficient way of handling workforce. A proper employee management system will help you keep track of all Client communication. With dual access system, the Client will be able to provide approvals in a timely manner and you can keep your records updated simultaneously.

Continue reading “Can You Seamlessly Manage Employees On The Client Site?”

How to onboard new employees in 3 easy steps in this digital age!

On-boarding new employees is a very important step for the employer as well as the employee, before starting off their work and becoming an integral part of the team.

No matter what the size of your business is, a lack of a well-defined on-boarding procedure can cost you more time, money, and even the trust of your new employee. As the first impression that even the organization gives can be critical in the overall employee engagement.

In the current digital age, companies have upgraded to automated on-boarding solutions instead of the old conventional ways of manual on-boarding. This provides more transparent communication between the employee and the employer. It helps in integrating the new candidate into the team, in a better and more efficient manner.

Benefits of Automated On-boarding process

Many enterprises are rapidly switching to an automated on-boarding process. Here are some of the most prominent benefits of automated on-boarding solutions –

Cost benefits

According to a report, the average cost per hire can range between $500-$4,000! This is calculated by combining the cost of total hours for doing on-boarding paperwork and time spent to do administrative tasks.

However, one can minimize this cost by breaking the employee on-boarding process into simple steps and automating solutions that can remove the age-old process of endless emails and long spreadsheets. Automated on-boarding solutions provide dual access to both managers and applicants, making it easy and highly secure for both parties to submit information.

Now a candidate knows what exactly they need to deliver before joining the company along with their document list, verification, and other details along with their responsibilities lists for which they are aligned. This also helps in saving on the cost of extra labor and resources.

Save time

Keeping in mind the amount of time spent on completing and managing the process of each employee, you can notice that a considerable amount of time and resources are occupied. But with an automated on-boarding solution, this time is saved by the predefined interface which can be accessed easily by the employee to update their own data. This can be viewed by the admin and edited by both the employee and the employer at any point of time.

Time is the most essential commodity for any business venture, and with the automated on-boarding process, you can save time and invest it in better and more crucial tasks for the growth of your enterprise.

Security

Manual hard copy records are prone to risks and damages. Keeping the probability of data theft in mind, it will not be a sensible choice to continue with the same age-old conventional method of on-boarding new employees. However in the current digital age, with the help of an automated on-boarding solution, you also get access to numerous security tools and features that safeguards your data from any form of harm or theft.

You can authorize exclusive security credentials to your team and keep a check over the list of people who access the cloud-based company data including the on-boarding information of the newly hired employees.

You can also read Do SMBs, SMEs, and Startups need Automated Solutions?

Juntrax Office Management Solution provides automated employee on-boarding Solutions.

It allows you to:

Automate the on-boarding process and give it a simpler and more effective outlook
Make the on-boarding process transparent and develop better communication between the admin and the employee.
Reduced hiring cost and save time
Improve the on-boarding experience for applicants and leave an impactful first impression.

Wondering how to automate the on-boarding process for employees?

Here are 3 easy steps for on-boarding new employees with Juntrax Office Management Solution :

Single-click initiation of the process:

The on-boarding process begins once the applicant accepts the offer and is willing to move forward. The manager starts by setting up ‘New Employee’ into the Juntrax portal which instantly sends a notification to the new employee providing access details to a secure portal. The manager can set deadlines for form submissions, activate push notifications, and keep the employee posted on any changes to the start dates, etc.

Details submission by the applicant

The new applicant can fill out forms on the Juntrax portal and submit them to the manager directly. The candidate is provided with the information on the list of requisite documents required such as ID cards, experience letters, etc at the time of joining, thus easing the on-boarding process without any confusion or hassle.

Review of the application of newly hired:

After the applicant fills out and submits the requisite documentation, the manager reviews the application of newly hired on the Juntrax portal. After the checklist verification process is complete and all the required paperwork is approved then he can proceed further to convert the applicant into an employee.

Conclusion

Juntrax’s Office Management Solution will not only benefit newly hired employees but it will also be helpful for managers, the current employees, and the business venture as a whole.

Crafted By: Aditi Srivastava